Ambulatory Admin Supervisor: Ops, Scheduling & Compliance

Montefiore New Rochelle; New York (NY); On-site; USD 68,000 - 85,000; Full time

Job summary

Montefiore New Rochelle in Bronx, NY seeks an administrative professional to develop and manage department operations, supporting the AVP of Ambulatory Services and handling confidential paperwork.

Responsibilities include scheduling, regulatory compliance, budget support, HR workflows in Workday, and frontline supervision of front desk staff, with opportunities to lead initiatives.

Candidates should have BS, 4-6 years experience, strong organizational skills, and customer service focus.

Qualifications

• High School Diploma or GED required; BS required.
• Four to six years experience in a similar role.
• Background in Accounting, Finance, Business, Healthcare, or related fields.
• Proficient with Microsoft Office (PowerPoint, Excel, Word).
• Ability to learn Montefiore systems (Outlook, SAP Finance System, SAP/HCM, Kronos, Care Cast, other clinical systems).
• Strong time management and organizational skills.

Responsibilities

• Regulatory Compliance: track and schedule staff for regulatory competencies and maintain employee files.
• Scheduling: create unit schedules, call staff for shifts, reconcile schedules in Kronos, track vacation grids.
• Environment and Inventory: maintain regulatory standards and ensure presentable, organized environment.
• Budgetary/Finance: assist in budget prep, analyze data, manage accounts payable and travel reimbursements.
• HR related processes: support payroll/HR/IT workday workflows, manage requisitions and personnel activities.
• Administrative support: plan meetings, manage calendars, prepare documents and notes, order supplies.

Skills

Time management

Organizational skills

Customer service oriented

Multi-tasking

Self-directed

Attention to detail

Education

High School Diploma

Bachelor of Science (BS)

Tools

Outlook

SAP Finance System

SAP/HCM

Kronos

CareCast

Workday

Job description

Montefiore New Rochelle in Bronx, NY seeks an administrative professional to develop and manage department operations, supporting the AVP of Ambulatory Services and handling confidential paperwork.

Responsibilities include scheduling, regulatory compliance, budget support, HR workflows in Workday, and frontline supervision of front desk staff, with opportunities to lead initiatives.

Candidates should have BS, 4-6 years experience, strong organizational skills, and customer service focus.