Executive Assistant

Mosholu Parkway Nursing & Rehabilitation Center; New York (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement plan options

Growth opportunities

Job summary

Mosholu Parkway Nursing & Rehabilitation Center in the Bronx seeks an Executive Assistant to support the Administrator, manage operations, and coordinate between clinical and administrative teams in a fast-paced, compliant healthcare environment.

The role emphasizes calendar management, reports for leadership and regulatory agencies, HIPAA-compliant records, CMS and NYSDOH audits, and preparation for surveys. Strong organization and MS Office proficiency are essential.

Qualifications

• Must have strong organizational, multitasking, and problem-solving abilities.
• Excellent written and verbal communication skills.
• High level of discretion when handling sensitive information.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage the Administrator’s calendar, meetings, and daily priorities.
• Coordinate communication between nursing, rehabilitation, HR, admissions, and external partners.
• Prepare reports, presentations, and documentation for leadership and regulatory agencies.
• Assist with CMS and NYS Department of Health compliance tracking and audits.
• Maintain confidential records in accordance with HIPAA regulations.
• Support preparation for inspections, surveys, and quality assurance initiatives.
• Coordinate staff meetings, family communications, and facility events.
• Track deadlines for licensing, certifications, and reporting requirements.
• Assist with special projects to improve resident care and operational performance.

Skills

Organizational skills

Multitasking

Communication

Discretion

Microsoft Office

Tools

Microsoft Office Suite

Job description

Job Title: Executive Assistant to Administrator
Location: Bronx, NY (Mosholu Parkway Area)
Facility: Mosholu Parkway Nursing & Rehabilitation Center
Employment Type: Full-Time

MUST HAVE NURSING HOME EXPERIENCE

About Us

Mosholu Parkway Nursing & Rehabilitation Center has been a trusted part of the Bronx community since 1958, providing skilled nursing care, short-term rehabilitation, and long-term residential services.
Located at 3356 Perry Avenue, our 122-bed facility is dedicated to delivering compassionate, high-quality care in a supportive and healing environment for our residents and their families.

Position Overview

We are seeking a highly organized and proactive Executive Assistant to support the Administrator in managing daily operations at our skilled nursing facility. This role plays a key part in ensuring regulatory compliance, operational efficiency, and effective communication across clinical and administrative teams.

Key Responsibilities

• Manage the Administrator’s calendar, meetings, and daily priorities

• Coordinate communication between nursing, rehabilitation, HR, admissions, and external partners

• Prepare reports, presentations, and documentation for leadership and regulatory agencies

• Assist with CMS and New York State Department of Health compliance tracking and audits

• Maintain confidential records in accordance with HIPAA regulations

• Support preparation for inspections, surveys, and quality assurance initiatives

• Coordinate staff meetings, family communications, and facility events

• Track deadlines for licensing, certifications, and reporting requirements

• Assist with special projects to improve resident care and operational performance

Qualifications

• Strong organizational, multitasking, and problem-solving skills

• Excellent written and verbal communication abilities

• High level of discretion when handling sensitive information

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Ability to work in a fast-paced, team-oriented healthcare environment

Preferred Qualifications

• Experience in a nursing home, rehabilitation center, or hospital setting

• Familiarity with CMS guidelines and NYS Department of Health regulations

• Experience with electronic health records (EHR) systems

Compensation & Benefits

• Competitive salary based on experience

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement plan options

• Opportunities for professional growth within a well-established facility

Why Join Us?

At Mosholu Parkway Nursing & Rehabilitation Center, we pride ourselves on fostering a close-knit, compassionate environment where residents receive personalized care and staff are valued members of the team. Our mission is to promote healing, dignity, and quality of life for every individual we serve.