Executive Assistant for Fast-Paced Finance Team

Northbound Executive Search; Dallas (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Northbound Executive Search is seeking an organized and proactive Executive Assistant to support its Corporate Services team in a fast-paced environment. You will manage calendars, coordinate travel, process expenses, and help with events and projects.

This role requires at least 4 years of EA experience, strong communication skills, and proficiency with Microsoft Office. The ideal candidate collaborates across departments and handles multiple priorities with discretion.

Qualifications

• 4+ years of administrative or Executive Assistant experience.
• Experience within financial services, investment management, professional services, or similarly fast-paced corporate environment preferred.
• Experience supporting multiple individuals or a team is preferred.
• Strong organizational and time-management skills with the ability to prioritize competing requests.
• Excellent communication and interpersonal skills.
• Highly collaborative with a strong team-oriented mindset.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Detail-oriented, resourceful, and comfortable working in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to a team of professionals within Corporate Services.
• Manage calendars, schedule meetings, and coordinate conference rooms and internal logistics.
• Coordinate domestic and international travel and prepare detailed itineraries.
• Process expense reports and assist with invoice and expense management.
• Assist with team events, meetings, and special projects.
• Serve as a liaison across internal departments and external contacts.
• Maintain team materials, documents, and administrative processes.
• Provide general operational and administrative support as needed.

Skills

Administrative support

Calendar management

Travel coordination

Communication

Team collaboration

Tools

Outlook

Word

Excel

PowerPoint

Job description

Northbound Executive Search is seeking an organized and proactive Executive Assistant to support its Corporate Services team in a fast-paced environment. You will manage calendars, coordinate travel, process expenses, and help with events and projects.

This role requires at least 4 years of EA experience, strong communication skills, and proficiency with Microsoft Office. The ideal candidate collaborates across departments and handles multiple priorities with discretion.