Senior Executive Assistant – Fast-Paced Finance Hub

HRB; New York (NY); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Discretionary Bonus

Benefits

401(k)

Job summary

Global Investment Firm in Midtown East is seeking an Executive Assistant to provide high-level support to a senior executive and senior leadership. The role demands organization, agility, and proactive problem solving in a fast-paced environment.

Responsibilities include managing complex calendars, coordinating meetings, arranging travel, processing expenses, and supporting events and presentations. On-site 5 days weekly with possible flex Fridays over time.

Qualifications

• 5–7+ years of administrative or Executive Assistant experience supporting senior leaders.
• Proactive, agile and able to pivot with shifting priorities.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.
• Discretion handling confidential information with professionalism.
• Proficient in MS Office, Outlook and calendar coordination.

Responsibilities

• Provide high-level administrative support to a senior executive and senior leaders.
• Manage complex, high-volume calendars across multiple time zones and priorities.
• Coordinate internal/external meetings with materials, agendas and logistics.
• Arrange detailed travel itineraries and adjust plans as priorities shift.
• Prepare and process expense reports, reconcile charges, and track payments.
• Plan corporate events and assist with presentations and materials.
• Serve as a trusted point of contact for internal teams, clients and vendors.
• Anticipate needs, resolve issues promptly and maintain discretion.
• Support ad hoc projects as needed.

Skills

Calendar management

Executive support

Travel coordination

Expense reporting

Confidentiality

Tools

Microsoft Office

Outlook

PowerPoint

Video conferencing

Accounts payable systems

Job description

Global Investment Firm in Midtown East is seeking an Executive Assistant to provide high-level support to a senior executive and senior leadership. The role demands organization, agility, and proactive problem solving in a fast-paced environment.

Responsibilities include managing complex calendars, coordinating meetings, arranging travel, processing expenses, and supporting events and presentations. On-site 5 days weekly with possible flex Fridays over time.