Executive Assistant to Senior Leader | Global Travel

BCL Search, Inc.; New York (NY); On-site; USD 130,000 - 140,000; Full time

Benefits offered by this job

Complimentary daily lunch

Job summary

BCL Search, Inc. is seeking an experienced Executive Assistant to support a senior executive and the investment team in New York City.

The role focuses on managing demanding calendars, arranging complex domestic and international travel (Asia), and providing proactive, discreet support in a fast-paced environment. The ideal candidate has 7+ years of EA experience in financial services, strong MS Office skills, and a client-service mindset.

Qualifications

• 7+ years of EA experience, ideally in financial services or fast-paced environments.
• Experience supporting senior executives and investment professionals preferred.
• Extensive domestic and international travel coordination experience.
• Exceptional organizational and calendar management with high attention to detail.
• Polished written and verbal communication with client-service focus.
• Calm, proactive, and able to navigate changing priorities and high-pressure situations.
• Strong judgment and discretion when handling confidential information.

Responsibilities

• Provide high-level administrative support to a senior executive and investment team.
• Manage complex calendars, prioritize meetings, and resolve conflicts.
• Coordinate extensive domestic and international travel, including Asia itineraries, visas, and logistics.
• Prepare travel itineraries and manage last-minute changes across time zones.
• Coordinate meetings with clients, investors, and other senior stakeholders.
• Serve as a polished point of contact for clients and external relationships.
• Prepare and process expense reports, maintain records.
• Assist with meeting materials, conference logistics, and team projects.
• Anticipate needs and follow up to ensure nothing falls through the cracks.
• Collaborate with the administrative team as the business grows.

Skills

Travel coordination

Calendar management

Client-service mindset

Proactive

Discretion

Communication

Microsoft Office

Outlook

Word

Excel

PowerPoint

Tools

Outlook

Word

Excel

PowerPoint

Job description

BCL Search, Inc. is seeking an experienced Executive Assistant to support a senior executive and the investment team in New York City.

The role focuses on managing demanding calendars, arranging complex domestic and international travel (Asia), and providing proactive, discreet support in a fast-paced environment. The ideal candidate has 7+ years of EA experience in financial services, strong MS Office skills, and a client-service mindset.