Executive Assistant Floater – Flexible Banking Coverage

Jefferies & Company, Inc.; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

Jefferies & Company, Inc. is seeking an Executive Assistant floater to provide high-level administrative support to investment banking professionals across multiple groups, including Managing Directors, Senior Vice Presidents, Vice Presidents, Associates, and Analysts.

The role is a flexible coverage position ensuring seamless workflow when admin staff are unavailable. The candidate will manage calendars, coordinate meetings, arrange travel, and process expense reports while maintaining

Qualifications

• 8+ years’ experience preferably in financial services or professional services.
• Proficiency with Concur Travel and Expenses or comparable travel expense system.
• Strong attention to detail and follow through.
• Ability to work independently and anticipate the needs of the senior executives.
• Highly adaptable and comfortable transitioning between different teams, personalities, and working styles.
• Strong interpersonal skills and collaborative, service-oriented approach.
• Strong organizational skills and ability to prioritize multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills
• Strong problem-solving skills

Responsibilities

• Provide executive level admin support, including calendar management, meeting coordination and travel arrangements.
• Prepare and process expense reports in compliance with our firm policies via concur.
• Serve as backup coverage during absences or periods of heavy workload, seamlessly transitioning between teams.
• Provide seamless coverage by quickly learning the preferences, priorities, and working styles of different bankers and teams.
• Maintain a high level of confidentiality and discretion when handling sensitive information

Skills

Executive support

Calendar management

Travel arrangements

Expense reports

Concur

Discretion

Multi-team coverage

Prioritization

Communication

Problem-solving

Tools

Concur Travel and Expenses

Job description

Jefferies & Company, Inc. is seeking an Executive Assistant floater to provide high-level administrative support to investment banking professionals across multiple groups, including Managing Directors, Senior Vice Presidents, Vice Presidents, Associates, and Analysts.

The role is a flexible coverage position ensuring seamless workflow when admin staff are unavailable. The candidate will manage calendars, coordinate meetings, arrange travel, and process expense reports while maintaining