Executive Assistant Floater – Hybrid, Cross‑Team Support

Macquarie Global Services; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Wellbeing leave day

Parental leave

Volunteer leave

Health insurance

401(k)

Employee Assistance Program

Job summary

Macquarie Capital in New York is seeking an Executive Assistant Floater to deliver high‑quality administrative support across several teams and executives. The role emphasizes calendar management, travel coordination, expense reporting, and backup coverage, requiring adaptability to rapidly changing priorities and strong relationship-building.

You will work across teams, partnering closely with executives and the broader EA group to anticipate needs and ensure consistent support.

Qualifications

• 3-7 years of experience as an Executive Assistant, ideally from a financial services environment or another fast-paced professional environment.
• Excellent written and verbal communication skills, with the ability to build trusted relationships and communicate confidently with individuals at all levels.
• Demonstrated ability to adapt to different personalities, priorities and working styles, with the flexibility to move between assignments and changing business needs.
• Strong organizational and time-management skills, with the ability to manage complex calendars, domestic and international travel, expenses and competing priorities with a high level of accuracy.
• A proactive and solutions-oriented approach, with strong judgment, discretion and the ability to anticipate needs and operate effectively in a fast-paced environment.

Responsibilities

• Provide high-quality administrative support across multiple teams and executives.
• Manage complex calendars and coordinate domestic and international travel.
• Handle expense reporting and backup coverage for the broader EA team.
• Build relationships and understand individual preferences and working styles.
• Communicate clearly and proactively to ensure continuity of support across assignments.

Skills

Executive Assistant experience

Excellent communication

Adaptability

Organizational skills

Time management

Collaborative mindset

Job description

Macquarie Capital in New York is seeking an Executive Assistant Floater to deliver high‑quality administrative support across several teams and executives. The role emphasizes calendar management, travel coordination, expense reporting, and backup coverage, requiring adaptability to rapidly changing priorities and strong relationship-building.

You will work across teams, partnering closely with executives and the broader EA group to anticipate needs and ensure consistent support.