Executive Assistant: Flexible, Impactful Operations Support

Quartz National Partners; Jacksonville (FL); On-site; USD 35,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer matching

Professional development opportunities

Flexible work arrangements

Wellness programs

Mentorship opportunities

Career development

Job summary

Quartz National Partners in Jacksonville, FL is seeking an Executive Assistant to support the executive team in a fast-paced office. The role focuses on calendar management, travel coordination, document prep, and meeting logistics.

Ideal candidates will have a Bachelor’s degree, 2+ years of EA experience, strong organizational and communication skills, and proficiency with Microsoft Office. The position offers growth and a collaborative, professional environment.

Qualifications

• Bachelor’s degree in a relevant field.
• 2+ years of experience in an executive assistant or administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Outlook and Excel.
• Ability to work independently and as part of a team.

Responsibilities

• Manage executive calendars, travel arrangements, and meeting logistics.
• Assist with document preparation, filing, and record-keeping.
• Handle incoming calls, emails, and messages with professionalism and efficiency.
• Support the executive team with research, data analysis, and project coordination.
• Maintain office supplies, equipment, and facilities.
• Provide administrative support for special projects and events.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Time management

Independent work

Education

Bachelor's degree in Business Administration, Office Management, or related field

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Quartz National Partners in Jacksonville, FL is seeking an Executive Assistant to support the executive team in a fast-paced office. The role focuses on calendar management, travel coordination, document prep, and meeting logistics.

Ideal candidates will have a Bachelor’s degree, 2+ years of EA experience, strong organizational and communication skills, and proficiency with Microsoft Office. The position offers growth and a collaborative, professional environment.