Executive Assistant

Quartz National Partners; Jacksonville (FL); On-site; USD 35,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer matching

Professional development opportunities

Flexible work arrangements

Wellness programs

Mentorship opportunities

Career development

Job summary

Quartz National Partners in Jacksonville, FL is seeking an Executive Assistant to support the executive team in a fast-paced office. The role focuses on calendar management, travel coordination, document prep, and meeting logistics.

Ideal candidates will have a Bachelor’s degree, 2+ years of EA experience, strong organizational and communication skills, and proficiency with Microsoft Office. The position offers growth and a collaborative, professional environment.

Qualifications

• Bachelor’s degree in a relevant field.
• 2+ years of experience in an executive assistant or administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Outlook and Excel.
• Ability to work independently and as part of a team.

Responsibilities

• Manage executive calendars, travel arrangements, and meeting logistics.
• Assist with document preparation, filing, and record-keeping.
• Handle incoming calls, emails, and messages with professionalism and efficiency.
• Support the executive team with research, data analysis, and project coordination.
• Maintain office supplies, equipment, and facilities.
• Provide administrative support for special projects and events.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Time management

Independent work

Education

Bachelor's degree in Business Administration, Office Management, or related field

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Quartz National Partners, a real estate investment firm, is seeking an Executive Assistant in Jacksonville, FL. This is a full-time position with a salary range of $35,000 to $47,019. The role involves supporting the executive team and ensuring smooth operations.

As an Executive Assistant, you will manage schedules, coordinate meetings, and handle administrative tasks. You will also assist with travel arrangements and prepare reports for senior leadership. Your role is crucial in maintaining efficiency and organization within the firm.

You will work closely with the executive team in a professional office environment in Jacksonville, FL, where the atmosphere is dynamic and collaborative. This fosters a supportive and productive atmosphere, encouraging open communication and teamwork. The office is equipped with modern amenities, including ergonomic furniture and high-speed internet, to enhance productivity and comfort. The team consists of professionals from various backgrounds, each bringing unique skills and perspectives to the table. Regular team meetings and brainstorming sessions are held to discuss projects and strategies, ensuring everyone is aligned and working towards common goals. The workplace culture emphasizes respect, professionalism, and continuous learning, with opportunities for growth and development. You will have the chance to contribute to and influence the company's success, while also benefiting from the support and guidance of your colleagues.

The salary for this position ranges from $35,000 to $47,019, providing a competitive base pay that reflects the responsibilities and qualifications of the role. Benefits include comprehensive health insurance that covers a wide range of medical services, retirement plans with employer matching contributions to help employees save for their future, and professional development opportunities such as workshops, training programs, and access to industry conferences. The firm is committed to employee well-being, offering flexible work arrangements, wellness programs, and mental health resources. Additionally, the firm values employee growth, providing mentorship programs, career advancement opportunities, and a supportive work environment that encourages continuous learning and skill development.

To excel in this role, you should have strong organizational skills and attention to detail. Experience in administrative support or executive assistance is preferred. Proficiency in Microsoft Office and excellent communication skills are essential.

What You Will Do:

• Manage executive calendars, travel arrangements, and meeting logistics
• Assist with document preparation, filing, and record-keeping
• Handle incoming calls, emails, and messages with professionalism and efficiency
• Support the executive team with research, data analysis, and project coordination
• Maintain office supplies, equipment, and facilities
• Provide administrative support for special projects and events

What You Bring:

• Bachelor's degree in Business Administration, Office Management, or a related field
• 2+ years of experience in an executive assistant or administrative role
• Excellent organizational and time-management skills
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite, including Outlook and Excel
• Ability to work independently and as part of a team