Executive Admin & Office Operations Lead (Onsite)

Ultimate Staffing; Minneapolis (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical coverage options

Dental and vision benefits

Life insurance

Paid time off and holidays

Job summary

Ultimate Staffing is seeking an Administrative Assistant to support leadership and multiple business functions. This 100% onsite role in Minnetonka, MN, offers calendar management, onboarding coordination, document drafting, and cross-functional support.

The position requires 3+ years of administrative experience, strong MS Office skills, and excellent communication. Compensation is $55,000–$65,000 annually with a Monday–Friday schedule from 8:00 AM to 5:00 PM.

Qualifications

• 3+ years of Administrative Assistant experience.
• Experience supporting executive-level leadership.
• Experience coordinating meetings and events.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication.
• Strong organizational and time-management abilities.
• Professional presence with a customer-service mindset.
• High attention to detail and problem solving.
• Ability to manage multiple priorities independently.

Responsibilities

• Manage calendars, schedule meetings, send reminders, and prepare materials for leadership.
• Coordinate onboarding activities and provide admin support across functions.
• Draft, edit, and format correspondence, reports, and presentations.
• Maintain records, databases, and confidentiality of data.
• Generate reports and assist with documents, templates, and projects.
• Answer calls, welcome visitors, and manage mail flow.
• Monitor office supplies and coordinate purchasing.
• Communicate with vendors and building management on office needs.
• Coordinate meetings, trainings, and employee events.
• Arrange travel, itineraries, and expense reports.
• Liaise between departments and external stakeholders; handle inquiries.
• Assist with additional admin and operational duties.

Skills

Administrative experience

Executive support

Meeting coordination

Microsoft Office

Communication

Organization & time management

Professional presence

Attention to detail

Multitasking

Job description

Ultimate Staffing is seeking an Administrative Assistant to support leadership and multiple business functions. This 100% onsite role in Minnetonka, MN, offers calendar management, onboarding coordination, document drafting, and cross-functional support.

The position requires 3+ years of administrative experience, strong MS Office skills, and excellent communication. Compensation is $55,000–$65,000 annually with a Monday–Friday schedule from 8:00 AM to 5:00 PM.