Senior Executive Assistant to Leadership – On‑Site Support

Optum; Eden Prairie (MN); On-site; USD 97,424,000 - 171,924,000; Full time

Job summary

Optum in Eden Prairie, MN is seeking an Executive Assistant for the People Team to provide proactive administrative and operational support in a fast-paced enterprise environment.

You will manage complex calendars, draft executive communications, coordinate meetings and travel, and maintain highly confidential information with discretion. This on-site role requires strong collaboration with senior leaders and cross-functional partners to enable leadership effectiveness.

Qualifications

• High school diploma, GED, or equivalent work experience.
• 5+ years supporting senior leaders, executives, or leadership teams.
• Experience managing complex calendars, meetings, travel arrangements, and expense reporting.
• Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related collaboration tools
• Demonstrated ability to handle highly confidential and sensitive information appropriately.
• Proven ability to work in person at the Optum Eden Prairie office and provide on-site executive support

Responsibilities

• Executive and Leader Support: Partner with People Team leaders, maximize leadership effectiveness and impact.
• Manage highly complex calendars, meetings, travel schedules, leadership forums, and enterprise initiatives.
• Draft, edit, proofread, and organize executive communications, briefings, and reports.
• Act as a trusted representative of People Team leaders with senior leaders and external stakeholders.
• Monitor priorities and ensure critical actions and deliverables are completed on schedule.
• Leadership Team Operations: Prepare agendas, capture decisions, and follow up on actions.
• Travel, Expense, and Business Administration: Coordinate travel, reconcile expenses, and support purchasing.
• On-Site Executive and Office Coordination: Coordinate rooms, tech, catering, and visitor access.

Skills

Calendar management

Executive support

Communication

Confidentiality

In-person office presence

MS Office Suite

Education

High school diploma or GED

Tools

Concur

Ariba

SharePoint

Copilot

Job description

Optum in Eden Prairie, MN is seeking an Executive Assistant for the People Team to provide proactive administrative and operational support in a fast-paced enterprise environment.

You will manage complex calendars, draft executive communications, coordinate meetings and travel, and maintain highly confidential information with discretion. This on-site role requires strong collaboration with senior leaders and cross-functional partners to enable leadership effectiveness.