Executive Assistant (EA), WME Basketball Board Member

WME Basketball, LLC; New York (NY); On-site; USD 90,000 - 125,000; Full time

Job summary

WME Basketball is seeking an exceptionally organized Executive Assistant to support a senior agent who sits on the WME Basketball board. You will be the executive’s right hand, managing day-to-day affairs and liaising with clients and team members.

This high-touch, high-visibility role requires confidence, proactive planning, and discretion. The successful candidate will manage complex calendars, coordinate international travel, and support board and leadership communications while ensuring

Qualifications

• Bachelor’s degree required.
• 5+ years supporting a senior executive or agent in a high-volume role.
• Exceptional organizational skills with meticulous attention to detail.
• Ability to anticipate business needs and respond proactively.
• Willingness to work off-hours including evenings, weekends, and holidays.

Responsibilities

• Manage and own the executive's calendar and commitments.
• Plan frequent domestic and international travel.
• Handle client ticket requests and other service needs.
• Coordinate schedules for clients and internal teams.
• Organize and run monthly department meetings with agendas and follow-ups.
• Represent the executive in communications with clients and external contacts.
• Coordinate logistics for sponsor appearances, speaking events, and shoots.

Skills

Executive support

Calendar management

Travel planning

Stakeholder communication

Discretion

Interpersonal skills

Adaptability

Education

Bachelor’s degree

Job description

WME Basketball
WME Basketball is a global agency providing elite representation and unparalleled service to professional athletes, coaches and front office executives, as well as broadcasters and sports properties. While our primary focus is representing elite basketball and coaching talent, we also represent a variety of high-profile sports personalities in other areas including tennis, broadcasting, and beyond.

About the Role

We’re looking for an exceptionally organized, polished Executive Assistant to support a senior agent, who also sits on the WME Basketball board. You’ll be the executive’s right hand, managing their day-to-day while also liaising with clients and other team members. This role is high-touch and high-visibility. It suits someone who communicates with confidence, stays a step ahead, and is equally comfortable interacting with clients, colleagues and leadership.

Responsibilities

• Fully own all aspects of administrative support for the WME Basketball Board Member including but not limited to:

• Manage a busy, ever-changing calendar of meetings, calls, and commitments

• Plan frequent travel, both domestic and international

• Manage client ticket requests and other service needs

• Coordinate schedules for clients

• Help run monthly department meetings from start to finish: agendas, reminders, notes, action items, and follow-ups

• Represent the WME Basketball Board Member in communications with clients and external contacts

• Handle logistics for client commitments such as sponsor appearances, speaking events, and commercial shoots (including occasional in-person support)

• Work with the leadership team on meetings, projects, and department priorities

• Support board meetings and communication with ownership and senior leadership

Qualifications

Required

• Bachelor’s degree from a four-year college or university

• 5 years supporting a senior executive or agent, or in a similar high-volume, high-profile role

• Exceptional organizational skills with an excellent eye for details

• Ability to identify & anticipate business needs

• Ability to work off-hours including but not limited to evenings, weekends, and holidays as needed

• Calm under pressure and highly adaptable to fluid situations

• Strong, polished interpersonal skills, with the ability to build real relationships with clients

• Clear communicator who is easy to work with and handles strong personalities professionally

• Sound judgment, professionalism, and complete discretion with confidential matters

• Open & receptive to feedback and quick to implement

Preferred/Nice to Haves

• Prior work experience or background in sports, entertainment, talent representation, sales, recruiting, or another client-facing field is a plus

• Passion for the sport of basketball and/or tennis

Additional Role Details

This full-time role is open only for our NY office; in-person attendance is required immediately upon hiring. Occasional travel is expected of this role.
Applications will be reviewed on a rolling basis.

WME Basketball is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.