Executive Assistant - Dallas, TX

Career Group; Dallas (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Career Group is seeking an executive assistant to provide dedicated support to a senior executive at a well-established investment firm. This high-visibility role requires discretion, judgment, and meticulous attention to detail in a fast-paced environment.

You will manage a complex calendar, arrange travel, prepare meeting materials, and coordinate with internal teams and external contacts while maintaining confidentiality.

Qualifications

• Prior experience supporting senior executives in a fast-paced professional environment.
• Highly organized and detail-oriented with strong follow-through.
• Proactive and resourceful, with the ability to anticipate needs and manage competing priorities.
• Strong written and verbal communication skills.
• Professional, polished, and comfortable interacting with senior-level stakeholders.
• Strong independent judgment and problem-solving skills.
• Proficiency in Microsoft Office, including Outlook and Excel.

Responsibilities

• Manage a complex, high-volume calendar and coordinate internal and external meetings.
• Arrange and manage domestic and international business travel.
• Assist with meeting preparation, notes, follow-up items, and ongoing projects.
• Provide general administrative support and handle select personal matters as needed.
• Coordinate with internal teams, external contacts, vendors, and service providers.
• Maintain a high level of confidentiality and discretion at all times.

Tools

Microsoft Office

Outlook

Excel

Job description

Job Summary

Our client, a well-established investment firm, is seeking a polished and highly organized Executive Assistant to provide dedicated support to a senior executive. This is a high-visibility role requiring strong judgment, discretion, attention to detail, and the ability to stay ahead of priorities in a fast-paced environment.

Responsibilities

• Manage a complex, high-volume calendar and coordinate internal and external meetings.


• Arrange and manage domestic and international business travel.


• Assist with meeting preparation, notes, follow-up items, and ongoing projects.


• Provide general administrative support and handle select personal matters as needed.


• Coordinate with internal teams, external contacts, vendors, and service providers.


• Maintain a high level of confidentiality and discretion at all times.

Qualifications

• Prior experience supporting senior executives in a fast-paced professional environment.


• Highly organized and detail-oriented with strong follow-through.


• Proactive and resourceful, with the ability to anticipate needs and manage competing priorities.


• Strong written and verbal communication skills.


• Professional, polished, and comfortable interacting with senior-level stakeholders.


• Strong independent judgment and problem-solving skills.


• Proficiency in Microsoft Office, including Outlook and Excel.