Executive Assistant (Dallas)

Insight Global; Dallas (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Insight Global seeks an Executive Assistant to support 4-5 senior executives in a fast-paced environment. The role includes complex calendar management, travel planning, expense reporting, and executive communications, with project coordination responsibilities across budgets and headcount tracking.

Strong organization and proactive problem-solving are essential for success. The ideal candidate will create reports and presentations using Microsoft 365 tools, identify process improvements, and

Qualifications

• Experience supporting multiple senior leaders, including C-suite or equivalent.
• Strong calendar management, travel arrangements, meetings, expenses and confidential information handling.
• Proactive, detail-oriented with outstanding follow-through and data accuracy.
• Excellent stakeholder management and communication across diverse teams.
• Proficient in Microsoft 365 tools and rapid process adaptation.

Responsibilities

• Manage complex calendars, meetings, and travel for senior executives.
• Coordinate meetings, prepare agendas, and track action items to deadlines.
• Prepare reports, presentations, trackers, and other documents.
• Support budget and headcount tracking, data gaps identification, and data-driven follow-ups.
• Drive process improvements and operational efficiency across teams.

Skills

Calendar management

Travel planning

Expense reporting

Executive support

Stakeholder management

MS 365 proficiency

Communication

Project coordination

Data analysis

Report creation

Tools

SAP Concur

Outlook

Teams

SharePoint

OneDrive

PowerPoint

Job description

Job Description

Insight Global is seeking an Executive Assistant to support 4-5 senior executives within a fast-paced, dynamic environment. This individual will provide comprehensive administrative support, including complex calendar management, meeting coordination, travel planning, expense reporting, and executive communications, while also taking ownership of project-based activities. The role requires someone who can track progress across multiple initiatives, coordinate with stakeholders, collect and analyse information, follow up on outstanding actions, and ensure deadlines are met. A key aspect of the position is balancing executive support with project coordination responsibilities, such as managing budget and headcount tracking exercises, identifying gaps in data, and driving completion across teams. The successful candidate will be highly organised, proactive, detail-oriented, and comfortable creating reports, presentations, trackers, and other business-critical documents using Microsoft 365 tools, while continuously identifying opportunities to improve processes and operational efficiency.

Skills and Requirements

Minimum of 2 years of relevant executive or senior administrative support experience; proven ability to manage complex calendars, travel arrangements, meetings, expenses, and confidential information with accuracy and discretion.Highly organised and proactive with the ability to thrive in fast-paced environments, anticipate needs, identify risks early, and independently resolve day-to-day challenges.Strong ownership mentality, demonstrating responsiveness, attention to detail, excellent follow-through, and a commitment to delivering high-quality support and service.Proven experience supporting multiple senior leaders, including C-suite or equivalent executives, alongside managing complex calendars, travel arrangements, and expense reporting.Exceptional communication and stakeholder management skills, with confidence engaging senior executives and building effective relationships across diverse teams.Adaptable, collaborative, and quick to learn, with strong proficiency in Microsoft 365 tools (Outlook, Teams, SharePoint, OneDrive, PowerPoint) and the ability to rapidly understand new processes, teams, and business priorities.Experience as an executive assistant experience in a complex, global, financial services, technology, or similarly fast-paced organization.Experience with SAP Concur for expense reporting and travel management.Experience coordinating projects or programs, maintaining plans and trackers, driving follow-ups, and helping teams meet milestones.Experience improving administrative processes, documenting repeatable procedures, or introducing practical workflow automation.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.