Senior Global Executive Assistant

CornerStone Professional Placement; Addison (TX); Hybrid; USD 90,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

Bonus Eligibility

Paid Vacation

Job summary

CornerStone Professional Placement is seeking a Senior Executive Assistant to provide global C-suite support from Addison, TX, with a hybrid schedule requiring in-office presence ~2 days weekly. You will manage a complex calendar, coordinate international travel, and support a Global Business Advisor across multiple countries and time zones.

The role emphasizes discretion, professional communication, and mastery of Microsoft Office, scheduling platforms, video conferences, and light accounting

Qualifications

• 10+ years of progressive experience directly supporting CEOs or C-suite leaders.
• Experience managing complex calendars and international travel across multiple time zones.
• Strong communication, judgment, discretion, organization, and proficiency with MS Office and remote collaboration tools.

Responsibilities

• Own and manage a complex, frequently changing executive calendar across international time zones; prioritize appointments, protect executive time, and proactively resolve conflicts.
• Coordinate high-priority meetings and communications with CEOs, C-suite executives, senior leaders, and global stakeholders.
• Plan detailed domestic and international travel, including flights, visas, hotels, ground transportation, itineraries, and contingencies.
• Prepare agendas, briefs, correspondence, summaries, follow-up lists, and expense records; track commitments and decisions.
• Prepare, pack, ship, and track travel supplies and personal items; travel logistics only.

Skills

10+ yrs exec support

Calendar & Travel

Communication

MS Office

Video conferencing tools

Executive scheduling platforms

Remote collaboration tools

Tools

Microsoft Office

ACT! CRM

Executive scheduling platforms

Video conferencing tools

QuickBooks

Mobile devices (iPhone/iPad/Samsung)

Job description

SENIOR EXECUTIVE ASSISTANT - GLOBAL C-SUITE SUPPORT

LOCATION

Addison, TX | Hybrid - approximately 2 days per week in office

COMPENSATION & SCHEDULE

• $90,000-$95,000 annually
• Full-time, exempt; normal working hours with occasional early-morning or evening availability for international scheduling and urgent travel changes
• Hybrid schedule with approximately 2 days per week in office
• Assistant travel: approximately 3-4 U.S. trips per year
• Benefits include health insurance, bonus eligibility, and paid vacation

ROLE IMPACT

Provide trusted executive support to a Global Business Advisor working with CEOs, C-suite executives, and senior leaders worldwide. Success means keeping a complex global calendar, international travel, communications, and executive priorities organized while anticipating conflicts and responding quickly to changing needs. This role requires discretion, cultural awareness, and confidence working across multiple countries and time zones.

KEY RESPONSIBILITIES

• Own and manage a complex, frequently changing executive calendar across international time zones; prioritize appointments, protect executive time, and proactively resolve conflicts.
• Coordinate high-priority meetings and communications with CEOs, C-suite executives, senior government and business leaders, executive assistants, and global stakeholders.
• Plan detailed domestic and international travel, including flights, visas, hotels, ground transportation, itineraries, meeting logistics, contingency plans, and real-time travel changes.
• Prepare agendas, meeting briefs, correspondence, summaries, follow-up lists, expense records, and other executive materials while tracking commitments, deadlines, contacts, and decisions.
• Prepare, pack, ship, and track pre-approved travel supplies and personal items, including clothing, personal-care products, documents, electronics, office supplies, and medications provided for travel. This responsibility involves travel logistics only; no medical or caregiving duties are required.

MINIMUM QUALIFICATIONS

• At least 10 years of progressive experience directly supporting CEOs, C-suite executives, senior consultants, global advisors, or comparable leaders.
• Demonstrated experience managing complex executive calendars and detailed international travel across multiple countries and time zones.
• Strong professional telephone presence, written and verbal communication skills, judgment, discretion, organization, and proficiency with Microsoft Office, executive scheduling platforms, video-conferencing applications, and remote collaboration tools.

CORE TOOLS & SYSTEMS

• Microsoft Office
• ACT! CRM or comparable contact-management systems
• Executive scheduling platforms
• Video-conferencing and remote collaboration tools
• QuickBooks or similar accounting tools
• iPhone, iPad, and Samsung mobile devices

PREFERRED SKILLS

• Experience supporting executive stakeholders across Asia, Europe, the Middle East, Africa, and the Americas, including knowledge of international business etiquette and cultural practices.
• Experience coordinating visas and international travel documentation.
• Experience with ACT! CRM, QuickBooks, or comparable CRM, contact-management, and light accounting systems.