Executive Assistant - D

leapbrands; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Our client in Houston seeks a motivated young professional to support executives and assist with marketing initiatives, handling calendar management, travel plans, meetings, and events.

The role requires 2+ years administrative experience, marketing experience preferred, excellent communication, multitasking, and proficiency in Word, Excel and Outlook. You will greet guests, manage mail, and coordinate internal tasks to keep operations running smoothly.

Qualifications

• 2+ years of administrative experience supporting a senior executive.
• Marketing experience highly preferred.
• Demonstrates professional manner, as well as high level of interpersonal skills to handle time-sensitive, confidential and stressful situations in a fast-paced environment.
• Excellent customer service skills, written and verbal communications, planning and organizational skills.
• Makes effective decisions with minimal supervision and information.
• Expert problem-solver, solution and team-oriented and works collaboratively to achieve team goals.
• Takes initiative and pursue opportunities for improving efficiency. Quick learner who can develop skills rapidly.
• Strong multi-tasking skills. Complete several concurrent tasks.
• Manages time effectively, exercises good judgment in setting priorities to complete tasks to meet deadlines with strong attention to detail and ability to balance and maintain workload.
• Ability to anticipate the needs of the executive and team members.
• Ability to balance and maintain workload.
• Advanced skills in Microsoft Word, Excel, and Outlook required.

Responsibilities

• Provide support to Executives
• Manage executive’s calendar, including scheduling meetings, travel arrangements, conferences and group events
• Coordinate meetings, events, order catering and logistical arrangements
• Establish and maintain effective professional business relationships with all levels of management, employees and business contacts
• Assist with general office errands, support and assistance with various administrative tasks and projects as needed
• Provide back-up assistance to other administrative team members and front desk reception as needed, including, but not limited to welcoming and directing customers, guests, vendors, and employees. Attention to general safety and security for the office
• Assist with processing of incoming and outgoing mail and deliveries, filing, copying, and faxing
• Assist with various tasks within marketing department

Skills

Administrative support

Marketing support

Interpersonal skills

Customer service

Planning & organizing

Time management

MS Word

MS Excel

MS Outlook

Quick learner

Tools

MS Word

MS Excel

MS Outlook

Job description

Our client is currently seeking a motivated young professional to join their growing team. They are looking for someone who has the ability to handle multiple tasks including support within the Administration and Assistance with Marketing Initiatives.

Responsibilities

• Provide support to Executives
• Manage executive’s calendar, including scheduling meetings, travel arrangements, conferences and group events.
• Coordinate meetings, events, order catering and logistical arrangements.
• Establish and maintain effective professional business relationships with all levels of management, employees and business contacts.
• Assist with general office errands, support and assistance with various administrative tasks and projects as needed.
• Provide back-up assistance to other administrative team members and front desk reception as needed, including, but not limited to welcoming and directing customers, guests, vendors, and employees. Attention to general safety and security for the office.
• Assist with processing of incoming and outgoing mail and deliveries, filing, copying, and faxing.
• Assist with various tasks within marketing department

Requirements

• 2+ years of administrative experience supporting a senior executive preferred.
• Marketing experience highly preferred
• Demonstrates professional manner, as well as high level of interpersonal skills to handle time-sensitive, confidential and stressful situations in a fast-paced environment. Continually demonstrate poise, tact positive attitude, and diplomacy.
• Excellent customer service skills, written and verbal communications, planning and organizational skills.
• Makes effective decisions with minimal supervision and information.
• Expert problem-solver, solution and team-oriented and works collaboratively to achieve team goals.
• Takes initiative and pursue opportunities for improving efficiency. Quick learner who can develop skills rapidly.
• Strong multi-tasking skills. Complete several concurrent tasks.
• Manages time effectively, exercises good judgment in setting priorities to complete tasks to meet deadlines with strong attention to detail and ability to balance and maintain workload.
• Ability to anticipate the needs of the executive and team members.
• Ability to balance and maintain workload.
• Advanced skills in Microsoft Word, Excel, and Outlook required.