Executive Assistant & Cross-Functional Partner

Scentiment; Miami (FL); On-site; USD 55,000 - 90,000; Full time

Job summary

Scentiment, a fast-growing home fragrance brand, is seeking an Executive Assistant to support the leadership team. You will manage calendars, coordinate meetings, prepare materials, and handle confidential information in a dynamic, fast-paced environment.

You will collaborate with operations, finance, marketing, product, HR, and customer support, organize travel, track action items, and help keep projects on track.

Qualifications

• 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational and time management skills necessary in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Manage executive calendars, meetings, appointments, and daily schedules.
• Coordinate internal and external meetings, including agendas, notes, and follow-ups.
• Prioritize emails, messages, and requests to help leadership stay organized.
• Prepare documents, presentations, reports, and meeting materials.
• Track action items and ensure follow-through on key tasks.
• Handle confidential information with professionalism and discretion.

Skills

Organization & time management

Communication skills

Multitasking

Attention to detail

Confidentiality

Problem solving

Professional demeanor

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Monday.com

Asana

Notion

Job description

Scentiment, a fast-growing home fragrance brand, is seeking an Executive Assistant to support the leadership team. You will manage calendars, coordinate meetings, prepare materials, and handle confidential information in a dynamic, fast-paced environment.

You will collaborate with operations, finance, marketing, product, HR, and customer support, organize travel, track action items, and help keep projects on track.