Senior Executive Assistant & Operations Partner

Crux Climate Inc.; Northern (KY); Hybrid; USD 100,000 - 160,000; Full time

Job summary

Crux Climate Inc. is seeking an experienced Executive Assistant to support two to three senior executives with light team coordination across national events.

You will gatekeep calendars, triage inboxes, prepare materials, and manage workflow systems in a fast-paced, remote-first environment. Responsibilities include coordinating travel, events, and offsites, drafting executive communications, and ensuring follow-through on action items.

Qualifications

• Must have strong judgment and prioritization.
• High discretion and confidentiality.
• Ability to manage up and push back when needed.
• Detail-oriented with strong follow-through.
• Systems-oriented — you impose structure where there isn't any.
• AI fluency or appetite to get there.

Responsibilities

• Calendar management and gatekeeping to align schedules with business priorities.
• Inbox triage and drafting replies on the executive's behalf.
• Executive operations: meeting materials, agendas, follow-ups, action items.
• Maintain light CRM data and workflow systems across tools like HubSpot, Rippling, Ramp.
• Coordinate travel, events, and offsites; manage internal events and client-facing events.
• Light deck and formatting support; ensure timely delivery of materials.
• Operate proactively, make decisions within boundaries, adapt to fast-paced desk.

Skills

Calendar management

Gatekeeping

Executive support

Prioritization

Discretion

Attention to detail

Communication

Systems thinking

Tools

HubSpot

Rippling

Ramp

Job description

Crux Climate Inc. is seeking an experienced Executive Assistant to support two to three senior executives with light team coordination across national events.

You will gatekeep calendars, triage inboxes, prepare materials, and manage workflow systems in a fast-paced, remote-first environment. Responsibilities include coordinating travel, events, and offsites, drafting executive communications, and ensuring follow-through on action items.