Executive Assistant & Coordinator

VERTICAL ENTERTAINMENT LLC; Santa Monica (CA); On-site; USD 68,000 - 80,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid Time Off

Bonus based on performance

Free food & snacks

Short Term Disability

Job summary

Vertical Entertainment is seeking an experienced Executive Assistant to support senior leadership in Santa Monica. This onsite role involves high-volume scheduling, travel coordination, and confidential communications within a fast-paced film distribution environment.

You will anticipate needs, manage competing priorities, and contribute to team events while coordinating with internal teams and external partners.

Qualifications

• Minimum 2 years as an Executive Assistant supporting executives (entertainment industry experience strongly preferred).
• Deeply organized, with the ability to manage multiple competing priorities without dropping anything.
• A clear, professional communicator, both written and verbal, who represents leadership well at every touchpoint.
• Discreet and trustworthy; you handle confidential information with the care it deserves.
• Anticipatory rather than reactive; you see what's coming and prepare for it.
• Proficient in Google Workspace (Gmail, Calendar, Drive, Docs) and Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Comfortable with technology and AI tools (e.g. Claude).
• Thrives in a high-volume, deadline-driven environment where no two weeks look the same.

Responsibilities

• Own and manage complex, multi-calendar scheduling for senior executives, including internal and meetings and industry events.
• Proactively identify and resolve scheduling conflicts; protect executive time from low-priority requests.
• Ensure executives are prepared for every meeting (e.g. with participants, technology and agenda).
• Arrange domestic and international travel including flights, hotels, ground transportation.
• Build detailed itineraries for film festivals (Sundance, Cannes, AFM, SXSW, Tribeca, Toronto) and industry events.
• Anticipate travel logistics issues and maintain contingency plans during time-sensitive trips.
• Serve as a professional point of contact for filmmakers, agents, attorneys, platform partners, and exhibitors for Vertical execs.
• Handle all internal and external communications with clarity, tact, and confidentiality.
• Process and reconcile executive expense reports accurately and on time.
• Oversee office operations and facilities, ensuring the space runs smoothly and is well-stocked day to day.
• Support other Vertical teams on an as needed project basis.
• Plan and execute in-office programming and events such as team meals, holiday gatherings, and spontaneous culture moments.
• Assist with onboarding coordination, manage and create team events, volunteer days, and special projects as directed.
• Personal support requests as needed.]
• CoT_job_summary_short:

Skills

Executive Assistant

Calendar management

Travel planning

Google Workspace

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Claude AI

Job description

Benefits

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Free food & snacks
• Vision insurance

About Vertical Vertical Entertainment is a leading independent film distributor with a high-volume annual slate across theatrical, digital, and streaming platforms. We partner with filmmakers, financiers, exhibitors, and global platforms to bring commercially compelling films to market. Rooted in the creative heart of Santa Monica, our team operates at the intersection of art, commerce, and execution. We move fast, stay lean, and release films audiences want to see.

About the Role Onsite, 4 days/week 9am-5pm, Santa Monica, CA | Work from Home Fridays

We are looking for an experienced, proactive Executive Assistant to provide support to executive leadership at Vertical Entertainment. This is a visible, fast-paced role inside a company that releases a high volume of films each year, meaning every week brings new moving pieces, competing priorities, and time-sensitive decisions. The right candidate anticipates needs before they arise, moves with the urgency our business demands, and handles sensitive information with absolute discretion.

Primary Responsibilities

• Own and manage complex, multi-calendar scheduling for senior executives, including internal and meetings and industry events
• Proactively identify and resolve scheduling conflicts; protect executive time from low-priority requests
• Ensure executives are prepared for every meeting (e.g. with participants, technology and agenda)
• Arrange domestic and international travel including flights, hotels, ground transportation
• Build detailed itineraries for film festivals (Sundance, Cannes, AFM, SXSW, Tribeca, Toronto) and industry events
• Anticipate travel logistics issues and maintain contingency plans during time-sensitive trips
• Serve as a professional point of contact for filmmakers, agents, attorneys, platform partners, and exhibitors for Vertical execs
• Handle all internal and external communications with clarity, tact, and confidentiality
• Process and reconcile executive expense reports accurately and on time
• Oversee office operations and facilities, ensuring the space runs smoothly and is well-stocked day to day
• Support other Vertical teams on an as needed project basis
• Plan and execute in-office programming and events such as team meals, holiday gatherings, and spontaneous culture moments
• Assist with onboarding coordination, manage and create team events, volunteer days, and special projects as directed
• Personal support requests as needed

Who You Are

• Minimum 2 years as an Executive Assistant supporting executives (entertainment industry experience strongly preferred)
• Deeply organized, with the ability to manage multiple competing priorities without dropping anything
• A clear, professional communicator, both written and verbal,who represents leadership well at every touchpoint
• Discreet and trustworthy; you handle confidential information with the care it deserves
• Anticipatory rather than reactive; you see what's coming and prepare for it
• Proficient in Google Workspace (Gmail, Calendar, Drive, Docs) and Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Comfortable with technology and AI tools (e.g. Claude)
• Thrives in a high-volume, deadline-driven environment where no two weeks look the same
• Gets energy from creating an inviting and inclusive team environment
• Bachelor's degree preferred, but experience and track record take precedence
• Candidates must be authorized to work in the United States

Why Join Vertical?

• Be part of a dynamic, highly collaborative team shaping the future of independent film distribution
• Work directly with senior leadership and gain exposure to acquisitions, marketing, and global distribution strategy
• Hybrid work environment: onsite Monday–Thursday, remote Fridays
• Competitive compensation and benefits package

Benefits

• Medical, Dental, and Vision Insurance
• Short Term Disability
• 401(k) plan
• Paid Time Off (PTO)
• Eligible for annual, discretionary bonus

Salary Range: $68,000 $80,000 annually, commensurate with experience.

Equal Opportunity Employer Vertical Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Flexible work from home options available.