Executive Assistant

Paramount Group; Los Angeles (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

Streaming subscriptions

Employee events

Job summary

Skydance is seeking an in-office Executive Assistant to support the EVP, Media Systems, with potential to assist up to two additional SVP/EVPs as the Product & Technology org grows. The role requires a proactive, meticulous, highly organized professional with top-notch communication and strong time-management skills.

You will manage calendars, coordinate cross-functional initiatives, handle emails, prepare presentations, arrange travel, and oversee confidential information with discretion.

Qualifications

• Bachelor’s degree or equivalent; senior-level executive support preferred.
• 5+ years supporting senior executives in fast-growing tech/product teams.
• Proven calendar, email, and travel management experience.
• Strong written and verbal communication with discretion.

Responsibilities

• Manage the EVP’s calendar, meetings, and conflicts.
• Coordinate cross-functional meetings with executives and teams.
• Screen emails and draft responses on behalf of the EVP.
• Prepare agendas, notes, and action item follow-ups.
• Plan domestic/international travel and itineraries.
• Process monthly expenses and maintain records.
• Support presentations and executive-level documents.
• Assist in planning team offsites and leadership summits.
• Protect confidentiality and handle sensitive information.
• Collaborate with other admins to align on priorities.
• Track product achievements and prepare updates for reports.
• Leverage AI to automate executive support tasks.
• Use Asana to track open items and cross-team needs.
• Research data to support strategic initiatives.

Skills

Time management

Communication skills

Multitasking

Self-motivation

Discretion

Proactive

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Slack

Asana

Oracle Fusion

Job description

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Administrative

Full-Time

On-Site

Storytelling is, and will always be, the heart of what we do at Skydance.

Our vision is to build a thriving entertainment ecosystem where stories and worlds are imagined, brought to life and experienced. We create for every age and audience, anchored by the strength of our content and experiences and the depth of our connection with fans. We are creator-first, audience-focused, tech-forward, globally scaled.

Here, you’ll work with talented teams that move fast, think boldly and collaborate with purpose to deliver results. We aim high, champion the best ideas and win together, earning the trust of our employees, creators, partners and audiences every day.

If you’re energized by the opportunity to help build the next-generation global media and entertainment company powered by creativity and technology, we’d be thrilled to welcome you aboard. LET’S GO!

Overview:

This in-office role provides high-level administrative and strategic support to the Executive Vice President, Media systems. The ideal candidate will be a forward-thinking and strategic problem solver - especially when it comes to time management for the executive and managing time with the team. We are looking for someone who is proactive, meticulous, and highly organized, with top-notch communication skills and the ability to manage complex schedules, coordinate cross-functional initiatives, and contribute to the operational rhythm of the Product & Technology organization. While this role initially supports 1 EVP, as the Product & Technology organization continues to evolve, it is expected that this position will support up to two additional SVP/EVPs.

Responsibilities include but are not limited to:

Manage the EVP’s calendar, including scheduling meetings, prioritizing appointments, and resolving conflicts.

Coordinate meetings with internal teams, external partners, and collaborators across departments, working closely with the other executive leadership admin teams.

Screen and respond to emails and other communications on behalf of the EVP.

Prepare agendas, take meeting notes, and follow up on action items.

Arrange domestic and international travel, including itineraries and logistics.

Process monthly expense reports and maintain accurate records.

Assist in the preparation of presentations, reports, and other executive-level documents.

Support planning and execution of team offsites, product reviews, and executive team summits.

Maintain confidentiality and oversee sensitive information with discretion.

Collaborate with other executive assistants and department coordinators to ensure alignment across the organization.

Track key product achievements and assist in compiling updates for executive reporting.

Automate / Improve Executive Support Using AI.

Use project management software (Asana) to track open items and needs from executive and surrounding collaborations.

Conduct research and gather data to support critical initiatives.

Basic Qualifications:

Bachelor’s degree or equivalent combination of education and experience.

5+ years of experience supporting senior level executives, preferably in a tech or product-driven organization and dynamic, high growth environment.

Able to work outside of normal business hours and be on call as needed.

Proficiency in Google Workspace, and collaboration tools like Slack, Asana.

Experience using AI technologies to streamline and enhance administrative tasks.

Strong written and verbal communication skills.

Strong organizational and time management abilities.

Ability to manage multiple priorities and projects concurrently.

High level of professionalism and discretion in handling confidential information.

Self-starter with good judgment and attention to detail.

Additional Qualifications:

Passion for technology, innovation, systems, and product development.

Experience in media, entertainment, or technology industries.

Knowledge of Paramount’s internal systems (e.g., Oracle Fusion).

Experience supporting or coordinating across multiple executives concurrently.

About Skydance

Skydance is a next-generation global media and entertainment company, comprised of three business segments: Studios, Direct-to-Consumer, and TV Media. Skydance's portfolio unites legendary brands, including Paramount, Warner Bros., HBO and HBO Max, Paramount+, Pluto TV, CBS, CNN, CBS Sports, TNT Sports, Nickelodeon, Cartoon Network, MTV, Food Network, BET, HGTV, and Comedy Central.

ADDITIONAL INFORMATION

Hiring Salary Range: $80,000.00 - 110,000.00.

In compliance with local law, we are disclosing compensation, or a range thereof, for roles where legally required. Actual salaries will vary based on a variety of job-related factors, including but not limited to geographic location, external market data, internal equity, skill set, experience, training, education, and/or performance. Base pay is just one component of our total compensation package. Other rewards may include annual bonuses, short-and long-term incentives, and program-specific awards.

What We Offer

• Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here .
• Generous paid time off.
• Complimentary subscriptions to HBO Max, Paramount+, and other Skydance streaming services and digital news products.
• Robust employee engagement opportunities, including access to exclusive screenings and events, speaker series, volunteer activities and more.

Skydance is an equal opportunity employer (EOE)

We embrace the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit. In line with the laws of the country or region in which the role is based, this includes consideration without regard to race, color, ethnicity, national origin, citizenship status, religion or belief, sex, gender, gender identity or expression, sexual orientation, age, marital status, pregnancy, parenthood, physical or mental disability, genetic information, military or protected veteran status, union status or any other category protected by applicable law.

If you are a qualified individual with a disability, you may request a reasonable accommodation during the job application and/or recruitment process. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [e-mail]. Only messages left for this purpose will be returned.