Executive Assistant

Veho; New York (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Equity

Health insurance

Dental

Vision

401(k)

Unlimited PTO

Job summary

Veho is seeking a proactive executive assistant to join our New York team and support the executive leadership in a fast-growing startup environment. You will manage calendars, travel, correspondence, and leadership meetings while maintaining discretion and strong organizational skills.

You will staff the front desk, coordinate office operations, and drive productivity with AI tools. A track record supporting C-suite executives in startups, superb communication, and a hands-on, proactive

Qualifications

• 5+ years of experience supporting C-level executives in fast-paced environments.
• Startup/high-growth experience is highly desirable.
• Proven track record of managing complex calendars and travel.
• Excellent written and verbal communication with professional email drafting.

Responsibilities

• Manage the executive team's calendar, meetings, and events.
• Coordinate complex travel arrangements and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Adjust priorities dynamically to evolving business needs.
• Screen and prioritize emails and inquiries with proactive AI-assisted filtering.

Skills

Calendar management

Travel planning

Executive support

Communication

Discretion & confidentiality

Tools

Google Workspace

AI productivity tools

Job description

About Veho

Veho’s mission is to power the future of commerce by making shopping, shipping and returns seamless for everyone.

We are building a modern, end-to-end logistics infrastructure designed entirely for the ever-evolving needs of ecommerce brands and everyday consumers.

Powered by next-generation technology and a vertically integrated supply chain, Veho gives brands and their customers unprecedented control over their deliveries and removes the pain from the ecommerce post-purchase experience. We make delivery the ‘extension of the brand’ and leverage it to create deeper loyalty and trust between brands and their customers, driving customer retention and lifetime value. Our rapidly growing client list includes leading consumer brands like HelloFresh, Zara, Macy’s, Sephora, and more.

To truly build an iconic company, we strongly believe that our people and values must be aligned with our mission. As such, we take pride in our championship team, merit-based culture. We seek team players who want to compete, win, make an impact and build a legacy, and we reward performance and impact players with generous equity and incredible career growth opportunities.

About The Role

You’ll be the right hand to our executive team, playing a pivotal role in the success of Veho. You’ll wear many hats – from adept scheduler and confidential document handler to project prioritizer and problem solver. But through it all, your dedication to organization, discretion, and proactive problem-solving will keep things running like clockwork. A keen focus on leveraging AI tools and maximizing productivity will be essential to success in this role.

You’ll also be the one who keeps our office running and makes a great first impression on everyone who walks through the door – from stocking the kitchen to greeting guests and candidates at the front desk.

Responsibilities Include:

• Manage the executive team's calendar, scheduling meetings, appointments, and events to optimize time management.

• Coordinate complex travel arrangements, including flights, accommodations, and itineraries.

• Prepare and edit correspondence, reports, presentations, and other documents.

• Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company.

• Be available outside of standard hours to address urgent matters as needed.

• Screen and prioritize emails and inquiries for the executive team, ensuring timely responses, potentially leveraging AI for filtering and initial drafts.

• Represent the executive team in professional communications when required.

• Organize board meetings, leadership team meetings, and offsite events, including agenda preparation and minute-taking when needed.

• Ensure the executive team is prepared for meetings with briefing materials and necessary documentation.

• Provide occasional personal support to the executive team, such as managing personal appointments or errands.

• A focus on process improvement, maximizing productivity through the use of AI.

• Serve as the welcoming face of the office - greet and route guests, candidates, and investors, and manage door/access for visitors.

• Order and replenish office snacks and supplies on a recurring schedule, keeping the supply closet organized and stocked ahead of need.

• Manage office vendors and coordinate deliveries, serving as the point of contact for routine supply and vendor questions.

• Set up and take down food orders, and help organize recurring office meals and events.

• Keep common areas, meeting rooms, and restrooms tidy, stocked, and presentable, including daily kitchen upkeep (coffee setup, dishwasher, weekly fridge clean-out).

• Support new-hire, first-day onboarding logistics.

What You Bring:

• 5+ years of experience in an executive assistant or similar role, supporting C-level executives in fast-paced environments.

• Experience in a start-up, high-growth, or entrepreneurial organization is highly desirable.

• Proven track record of managing complex calendars, travel arrangements, and multiple priorities.

• Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.

• Outstanding written and verbal communication skills, including professional email and report writing.

• Adept at problem-solving and decision-making, with a proactive and resourceful approach.

• Strong attention to detail, ensuring accuracy in all tasks and materials.

• Demonstrated ability to handle confidential information with integrity and discretion.

• Proficiency in Google Suite and other relevant communication tools.

• Proficiency using AI tools and a willingness to explore new technologies to enhance productivity.

• Comfortable handling hands-on office and facilities tasks (supply ordering, vendor coordination, kitchen/room upkeep) in addition to executive-facing work.

• Prior front desk, reception, or office management experience is a plus.

• A warm, professional presence – comfortable being the first point of contact for guests, candidates, and visitors.

Veho is a growth company that looks for team members to grow with it. No matter the location, or the role, every Veho teammate shares one galvanizing mission: driving commerce forward with a customer-centric delivery experience that's built for the modern era. We live by our leadership principles. We're looking for team members who are: obsessed over the customer, first-principles thinkers, builders at heart, intrinsically driven to win, and owners biased toward action.

Join us in building the future of ecommerce logistics and in doing the work of our lifetime!

All California applicants, please reference our California Applicant Privacy Notice located here.

The pay range is subject to the discretion of the Company. Additionally, Veho offers a competitive equity package, comprehensive medical, dental, and vision coverage, and other benefits such as a 401 (k) and unlimited PTO for exempt-level roles.