Executive Assistant to Partner & Co-President of Film

MRC Entertainment; West Hollywood (CA); On-site; USD 29,000 - 30,000; Part time

Job summary

MRC is seeking an Executive Assistant to the Partner & Co-President of Film in West Hollywood. The role supports high-level administrative needs with discretion and strong organizational skills in a fast-paced film environment.

Primary focus is on business and marketing distribution alongside creative development, with responsibilities ranging from calendar management to travel logistics and expense reporting.

Qualifications

• 1-3 years of relevant entertainment experience.
• 1-2 years of agency, management, production company, or similar desk experience.
• Interest in business, marketing, and distribution side of film/TV.
• Experience managing heavy phones and scheduling.
• Detail-oriented with ability to multi-task.
• Ability to adapt in a fast-paced, high-pressure environment.
• Uphold strict confidentiality.

Responsibilities

• Anticipate the business and personal needs of the executive; plan and accomplish tasks.
• Act as gatekeeper and ensure timely day-to-day office operations.
• Provide executive-level administrative support including heavy calendar management and meeting coordination.
• Manage incoming/outgoing calls and phone sheet.
• Serve as liaison with internal teams; coordinate travel as needed.
• Handle Ramp and expense reports; maintain professionalism with staff and external parties.

Job description

Position: Executive Assistant to Partner & Co-President of Film

Location: West Hollywood

Classification: Non-exempt/hourly

The Executive Assistant will provide high-level administrative support to the Partner & Co-President of Film. This position requires discretion, a high level of organization, flexibility, and strong performance in the fast-paced world of film production and development.

Although this position would work closely with creative development, it focuses mainly on the business and marketing distribution side of film.

Primary Responsibilities:

• Anticipate the business and personal needs of executive, relying on experience and judgement to plan and accomplish tasks
• Act as gatekeeper and ensure timely and efficient day-to-day running of the office
• Provide executive level administrative support including heavy calendar management, which consists of booking conference rooms, sending out meeting invites, and tracking/ranking appointment requests by priority and deadlines
• Manage executive’s incoming and outgoing calls, and the phone sheet overall
• Serve as the administrative liaison with internal team members
• Book and coordinate business related travel on behalf of executive as needed
• Manage Ramp and expense reports
• Develop a rapport and sustain a level of professionalism among all staff and external parties
• Fulfill ad hoc requests including but not limited to note taking, research, and editing documents
• Additional responsibilities may be assigned based on executive and departmental needs

Job Requirements:

• 1-3 years of relevant entertainment experience
• 1-2 years of agency, management, production company, or other relevant desk experience
• Interest in the business and/or marketing and distribution side of film and TV
• Experience managing heavy phones and scheduling
• Must be detail oriented, with an ability to multi-task
• Must be able to adapt in a fast-paced, high-pressure work environment
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

Hiring Salary Range is $21 to $22/hour, dependent on experience and level. Starting pay for the successful applicant depends on a variety of job-related factors, including, but not limited to, market demands, experience/training, and education.

MRC is an equal employment opportunity employer. All applicants and potential candidates are evaluated on the basis of their qualifications, consistent with applicable local, state, and federal laws.