Sr Administrative Assistant, Screen Gems

1005 Sony Pictures Home Ent, Inc; Culver City (CA); On-site; USD 44,000 - 55,000; Full time

Job summary

Sony Pictures Entertainment, Inc. is seeking a Sr Administrative Assistant to provide full administrative support for the EVP, Head of the Screen Gems label, including handling phones, calendar, filing, drafting, meeting coordination, travel arrangements and expense reports in a high pressure/busy Executive Vice President office.

The ideal candidate is highly organized, digitally fluent and curious about the creator economy, entertainment and online culture.

Qualifications

• 4+ years experience as an administrative assistant at a studio or talent agency.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Able to manage calendar, travel, and complex meeting calendars.

Responsibilities

• Manage full administrative workflow for the EVP’s office and coordinate with internal and external contacts.
• Serve as global contact to creators, filmmakers and reps on projects and cross-functional teams.
• Coordinate calendar management and heavy meeting planning with frequent changes.
• Handle high-volume phone calls and relay messages to appropriate departments.
• Maintain contact information, materials, and relationships across creators, filmmakers, and reps.
• Arrange complex travel, including flights, hotels, car service, and frequent flyer accounts; prepare detailed travel directions.
• Monitor and order office supplies; support department requests for services and onboarding.
• Assist in preparing meeting materials, pitch notes, and project documents.

Skills

Executive support

Calendar management

Travel planning

Phone handling

Communication

Microsoft Office

AI tools

Digital literacy

Team coordination

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Google tools

AI tools

Job description

Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies. For additional information, go to http://www.sonypictures.com.

Position Summary

We are looking for a Sr Administrative Assistant to provide full range of administrative support for the EVP, Head of the Screen Gems label including handling phones, calendar, filing, drafting, meeting coordination, travel arrangements and expense reports in a high pressure/busy Executive Vice President office.

The ideal candidate is highly organized, digitally fluent and naturally curious about the creator economy, entertainment and online culture. This individual will interact regularly with creators, representatives, filmmakers and senior executives and should be comfortable navigating both traditional entertainment relationships and the rapidly evolving digital creator ecosystem.

Responsibilities

• Manage full administrative workflow for the EVP’s office, providing a bridge for smooth communication with internal departments and external contacts, demonstrating leadership, pro-activity, trust, respect and support with senior management team.
• Act as key global contact to all creators, filmmakers and their reps, on all projects as well as internal cross-functional teams. Coordinate and track submissions across the department.
• Responsible for calendar management and heavy meeting planning involving frequent changes.
• Handle day-to-day telephone communication including rolling high-volume calls with EVP, redirecting calls to appropriate departments and relaying timely messages.
• Maintain accurate and current contact information, project materials and relationship information across creators, filmmakers, and reps.
• Handle complex travel arrangements including upkeep of frequent flier accounts, car service, flights, and hotels, mostly utilizing online resources and anticipating frequent changes. Make restaurant reservations, and create and provide detailed directions for all travel as needed. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Monitor and order office supplies as needed.
• Provide administrative support to the department, as needed, including department group requests for building services, conference rooms, catering, telephone service, hardware and software purchases, new Executive on-boarding, etc.
• Support preparation of meeting materials, development of pitch materials, written development notes, and project documents that support internal alignment and external opportunities.

Requirements

• At least 4+ years experience with high volume flow as administrative assistant at a studio or talent agency preferred.
• Deep understanding of digital creator economy, across YouTube, TikTok, Instagram, as well as Reddit, X and other platforms.
• Deep understanding of digital culture, trends, memes, and authentic interest for the space.
• Fluency in coordinating executive attendance at film festivals and industry events, domestically and internationally.
• Understanding of dynamics between filmmaker, manager, agent, and other reps.
• Expert level written and verbal communication skills.
• Strong technology skills (Microsoft Word, Excel, Outlook and Powerpoint), Google tools, and AI tools (Gemini, ChatGPT, Claude).
• Exceptional organizational and interpersonal skills, with acute attention to detail.
• Must be willing to work long hours.
• Must be highly detail-oriented and have an exceptional memory.
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner.
• Must be able to meet deadlines.
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision.
• Common sense, dependability, discretion and attention to detail are required.
• Must be a self-starter with a team-player attitude. "If you see something say something" mentality.

The anticipated base salary for this position is $31.73/hour to $40/hour. This role may also qualify for incentives and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

Sony Pictures does not allow audio recording, video recording or use of AI note-taking tools during interviews. Please be aware these tools may be enabled as a default and can be difficult to disable once the interview has started, so we recommend you check your device and disable these tools prior to the start of your interview. If recording or the use of the tools occurs during the interview and cannot be promptly turned off or disabled, the interviewer may end the interview. To request an accommodation for purposes of participating in the hiring process, you may contact us at [e-mail].

Hi, we’re Sony Pictures Entertainment We are in the business of creativity making some of the most beloved film and television of all time for every platform in the world. As the most creative and proudly independent studio, our future is boundless. Sony Pictures Entertainment is a division of Sony Corporation, a creative entertainment company built on a foundation of technology. Along with our sister companies, we make movies, television, music and games that engage billions of people, connecting creators and audiences around the globe. We are looking for innovators to join us as we forge the future of entertainment!