Executive Assistant Communications Coordinator

SCA Consulting, Inc.; Folsom (CA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Bonus up to 10%

Health coverage

Retirement plan

Paid time off

Paid sick leave

10 company holidays

Hybrid schedule

Job summary

SCA Consulting, Inc. in Folsom, CA seeks an experienced Executive Assistant & Communications Coordinator to support senior executives, manage calendars, coordinate meetings, and oversee communications and digital content.

The role combines executive support, communications, events, and day-to-day organizational tasks in a growing health care consulting firm. Ideal candidates have 3+ years of relevant experience, strong written and verbal communication, and proficiency with Microsoft Office,

Qualifications

• 3+ years of relevant professional experience in executive support, administration, communications, associations, events, or related field.
• Experience supporting executives or senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Good judgment, discretion, and follow-through.
• Ability to manage multiple priorities and changing deadlines.
• Experience with website content, LinkedIn or social media, newsletters, and email marketing is a plus.

Responsibilities

• Manage executive calendars, scheduling, travel, and logistics.
• Coordinate meetings, invitations, agendas, materials, and follow-up.
• Draft, edit, format, and distribute correspondence, presentations, reports, and materials.
• Track assignments, deadlines, requests, and follow-up items.
• Serve as a professional point of contact for clients and stakeholders.
• Draft newsletters, announcements, events, and email communications using Constant Contact.
• Maintain content for SCA and DHLF websites and LinkedIn content calendars.

Skills

Executive support

Communications

Calendar management

Meeting coordination

Organizational skills

Discretion

Project coordination

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Teams

Zoom

Constant Contact

Job description

Job Description

Job Description

Executive Assistant & Communications Coordinator

SCA Consulting, Inc. — Folsom, CA

$31.25–$40.87/hour | Full-Time | Hybrid (3 Days In-Office / 2 Days Remote)

SCA Consulting, Inc. (SCA) is looking for an experienced Executive Assistant & Communications Coordinator to join our growing health care consulting firm in Folsom. This is a unique opportunity for a highly organized professional who enjoys working with senior executives, coordinating meetings and priorities, and helping manage communications and digital content. The position combines executive support, communications, meeting and event coordination, and day-to-day organizational support. We’re looking for someone who takes ownership, anticipates needs, communicates professionally, and enjoys keeping people and priorities moving forward.

About SCA

SCA Consulting is a Folsom-based health care consulting firm specializing in Medi-Cal reimbursement, health care financing, and policy. We work with hospitals, health systems, health plans, trade associations, and other health care organizations throughout California. Our team is collaborative, fast-paced, and relationship-driven. This position will work closely with SCA leadership and will also support activities for the District Hospital Leadership Forum (DHLF), an association representing California district and municipal hospitals.

What You’ll Do

In this role, you will:

• Manage executive calendars, scheduling, travel, and logistics.
• Coordinate meetings, including invitations, agendas, materials, and follow-up.
• Draft, edit, format, and distribute correspondence, presentations, reports, and meeting materials.
• Track assignments, deadlines, requests, and follow-up items.
• Serve as a professional point of contact for clients, executives, association members, government officials, consultants, and other stakeholders.
• Help coordinate meetings, trainings, webinars, events, and other activities.
• Draft and distribute client, member, and organizational communications.
• Maintain and update content for SCA and DHLF websites.
• Coordinate SCA and DHLF LinkedIn content, including drafting posts, managing content calendars, coordinating approvals, and publishing content.
• Draft newsletters, announcements, event promotions, and email communications using Constant Contact or similar platforms.
• Maintain contact lists, files, templates, and administrative systems.
• Assist with expenses, invoices, vendors, and other routine business functions.
• Support special projects and handle confidential information with discretion.

What We’re Looking For

We’re looking for someone with 3+ years of relevant professional experience, ideally in executive support, administration, communications, professional services, associations, events, or a related field.

A strong candidate will have:

• Experience supporting executives or senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Good judgment, discretion, and follow-through.
• The ability to manage multiple priorities and changing deadlines.
• Strong proficiency with Microsoft Outlook, Word, PowerPoint, Excel, Teams, Zoom, and related applications.
• A professional and confident approach when interacting with executives, clients, and external stakeholders.
• Experience with website content, LinkedIn or social media, newsletters, email marketing, health care, government, public policy, consulting, associations, or events is a plus.

Most importantly, we’re looking for someone who is dependable, responsive, adaptable, and willing to take ownership. This role is a good fit for someone who enjoys both high-level executive support and the details required to keep a growing professional services firm organized and moving forward.

Compensation & Benefits:

• Hourly Base Pay: $31.25–$40.87 per hour
• Equivalent Base Compensation: Approximately $65,000–$85,000 annually
• This is a full-time, non-exempt position and is eligible for overtime compensation in accordance with applicable federal and California law.

Our benefits package includes:

• Discretionary annual performance bonus of up to 10% of eligible base wages.
• 100% employer-paid employee and family health care coverage.
• 5% employer retirement contribution.
• Paid time off and paid sick leave.
• 10 company holidays.
• Hybrid work schedule.

Depending on compensation, benefit elections, and performance bonus, total annual compensation and benefits may reach approximately $130,000.

Work Schedule

• This is a hybrid position based in Folsom, California, with an expected schedule of three days per week in the office and two days working remotely.
• Occasional travel or work outside regular business hours may be required for meetings and events.

SCA Consulting is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, protected veteran status, or any other characteristic protected by applicable law.