Executive Assistant / Chief of Staff

Career Group; Beverly Hills (CA); Hybrid; USD 41,000 - 55,000; Full time

Benefits offered by this job

Parking Included

Job summary

Career Group is seeking an Executive Assistant / Chief of Staff in Beverly Hills, CA. The role combines executive support, operations, compliance, and strategic project management in a fast-paced medical practice environment.

The ideal candidate is proactive, tech-savvy, and capable of partnering with leadership to scale a mission-driven organization. Hybrid schedule applies, with a start date ASAP and a compensation of $35.00/hour on a temp-to-hire basis.

Qualifications

• Organizational excellence and strong attention to detail
• Excellent communication and judgment
• Problem-solving with proactive mindset
• Tech-savvy and quick to learn new systems
• Interest in business operations and strategic projects

Responsibilities

• Manage executive calendars, priorities, meeting prep, action items, and follow-ups
• Oversee operational projects including scheduling, billing, facilities, vendors and tech
• Support business operations: expenses, vendor contracts, budget forecasting, accounting meeting prep
• Coordinate strategic initiatives and hiring efforts to support growth
• Coordinate marketing initiatives, social media, website updates, events, and external partnerships
• Document decisions in leadership meetings and track progress on key initiatives
• Maintain internal policies, workflows, and corporate documentation

Job description

Role: Executive Assistant / Chief of Staff (Temp, Temp-Hire)

Location: Beverly Hills, CA (Hybrid)

Schedule: Monday–Thursday, 9:00 AM–5:30 PM; Friday, 9:00 AM–3:00 PM

Compensation: $35.00/hour

Duration: Temp-to-hire

Start Date: ASAP

Parking: Included

About the Role

A growing women’s healthcare practice is seeking a sharp, proactive, and highly organized Executive Assistant / Chief of Staff to partner closely with leadership. This multifaceted role combines executive support, business operations, compliance, and strategic project management. The ideal candidate is curious, tech-savvy, and eager to take ownership, solve problems, and help scale a mission-driven organization.

Responsibilities

• Manage executive calendars, priorities, meeting preparation, action items, and follow-ups.
• Oversee operational projects involving scheduling, billing, facilities, vendors, technology, and staff.
• Support business operations, including expense tracking, vendor contracts, budget forecasting, and preparation for accounting meetings.
• Coordinate strategic initiatives, hiring efforts, and practice growth projects.
• Coordinate marketing initiatives, social media, website updates, events, and external partnerships.
• Organize leadership meetings, document decisions, and track progress on key initiatives.
• Maintain internal policies, workflows, procedures, job aids, and corporate documentation.

Ideal Candidate

• Highly intelligent, organized, energetic, and comfortable working in a fast-paced environment.
• Excellent communicator with strong judgment, emotional intelligence, and attention to detail.
• Proactive problem-solver who can identify patterns, recommend solutions, and work independently.
• Tech-savvy and comfortable learning new systems, data tools, and AI applications.
• Interested in business operations, strategic projects, and taking on increasing responsibility.

This is an excellent opportunity for someone who wants to go beyond traditional administrative support and play an active role in building and improving a growing organization.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.