Sr. Executive Assistant

Codexis, Inc.; Redwood City (CA); On-site; USD 150,000 - 165,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

401k with Company Match up to 4%

Company Equity

Generous Paid Time Off including 18  H

Annual Lifestyle Account for fitness &

Employee Stock Purchase Program (ESPP)

Flexible Spending Accounts (Commuter/P

Patient/Healthcare

Mental Health Wellness Program

Subsidized onsite lunch program

Onsite Gym Facilities

Paid Parental Leave

Job summary

Codexis, Inc. in Redwood City, CA seeks a Senior Executive Assistant to partner with the CEO and leadership team, overseeing complex calendars, communications, and board activities.

The role combines executive support, board administration, and project coordination in a fast-paced, collaborative environment, requiring discretion, strong judgment, and proactive problem-solving. Prior experience with CEO offices and governance processes is essential.

Qualifications

• 7+ years of progressively responsible Executive Assistant experience supporting the Office of the CEO.
• Experience supporting Board of Directors activities, including meeting coordination, Board materials, executive communications, and governance-related processes.
• Demonstrated ability to independently manage multiple complex priorities while maintaining exceptional attention to detail and follow-through.
• Proven ability to anticipate needs, solve problems, and exercise sound judgment in situations requiring discretion and confidentiality.
• Excellent verbal and written communication skills with the ability to build trusted relationships across all levels of an organization.

Responsibilities

• Provide proactive executive support to the CEO and select Executive Leadership Team members, managing complex calendars, priorities, communications, and logistics.
• Coordinate Board of Directors and committee activities, including meeting scheduling, preparation and distribution of materials, director communications, and governance-related processes.
• Anticipate business needs and identify potential issues before they become problems, proposing practical solutions and driving timely resolution.
• Partner closely with executives to support planning, meeting preparation, follow-up actions, and successful execution of key priorities.
• Coordinate executive leadership meetings, Board meetings, employee meetings, offsites, and other companywide events, where support is needed.
• Develop, prepare, and manage presentations, reports, correspondence, and other confidential business materials.
• Build effective relationships across functions and serve as a trusted point of coordination among executives, employees, Board members, and external stakeholders.
• Drive administrative excellence through continuous improvement of processes, tools, and ways of working that increase efficiency and effectiveness.
• Collaborate closely with fellow administrative professionals to create a seamless support model across the organization.
• Assist with travel, expense & purchasing management, meeting logistics, visitor support, and workplace activities as needed.
• Maintain the highest standards of confidentiality, professionalism, and business judgment.

Skills

Executive support

Board governance

Multitasking

Discretion

Communication

Ambiguity navigation

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Copilot

Teams

Job description

Sr. Executive Assistant

Department: 10 - Corporate G&A

Employment Type: Full Time

Location: Redwood City, CA

Compensation: $150,000 - $165,000 / year

Description

The Senior Executive Assistant serves as a trusted partner to the Chief Executive Officer and select members of the executive leadership team, helping maximize leadership effectiveness and organizational execution. This role combines executive support, Board administration, project coordination, and operational support in a dynamic and highly collaborative environment.
The successful candidate brings experience supporting the Office of the CEO and Board of Directors activities, while operating with a high degree of independence, judgment, discretion, and accountability. They proactively anticipate needs, solve problems, build strong relationships across the organization, and create clarity amid competing priorities.
This individual thrives in environments that require agility, adaptability, and collaboration. They are equally comfortable coordinating complex executive and Board activities, improving processes, managing special projects, and supporting the day-to-day operations that help the organization run effectively.
Success in this role requires a proactive, team-first mindset and a commitment to delivering exceptional service to all employees, visitors, and external stakeholders.

Key Responsibilities

• Provide proactive executive support to the CEO and select Executive Leadership Team members, managing complex calendars, priorities, communications, and logistics.
• Coordinate Board of Directors and committee activities, including meeting scheduling, preparation and distribution of materials, director communications, and governance-related processes.
• Anticipate business needs and identify potential issues before they become problems, proposing practical solutions and driving timely resolution.
• Partner closely with executives to support planning, meeting preparation, follow-up actions, and successful execution of key priorities.
• Coordinate executive leadership meetings, Board meetings, employee meetings, offsites, and other companywide events, where support is needed.
• Develop, prepare, and manage presentations, reports, correspondence, and other confidential business materials.
• Build effective relationships across functions and serve as a trusted point of coordination among executives, employees, Board members, and external stakeholders.
• Drive administrative excellence through continuous improvement of processes, tools, and ways of working that increase efficiency and effectiveness.
• Collaborate closely with fellow administrative professionals to create a seamless support model across the organization.
• Assist with travel, expense & purchasing management, meeting logistics, visitor support, and workplace activities as needed.
• Maintain the highest standards of confidentiality, professionalism, and business judgment.

Skills, Knowledge & Expertise

• 7+ years of progressively responsible Executive Assistant experience supporting the Office of the Chief Executive Officer.
• Experience supporting Board of Directors activities, including meeting coordination, Board materials, executive communications, and governance-related processes.
• Demonstrated ability to independently manage multiple complex priorities while maintaining exceptional attention to detail and follow-through.
• Proven ability to anticipate needs, solve problems, and exercise sound judgment in situations requiring discretion and confidentiality.
• Excellent verbal and written communication skills with the ability to build trusted relationships across all levels of an organization.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Copilot and Teams.
• Demonstrated ability to navigate ambiguity, adapt quickly to changing priorities, and remain focused on outcomes.

Job Benefits

• Medical, Dental and Vision Insurance
• Basic Life, AD&D, Short- and Long-Term Disability Insurance
• 401k with Company Match up to 4%
• Company Equity
• Generous Paid Time Off including 18 Company Holidays (with a summer and winter shutdown), Vacation, and Wellness Time
• Annual Lifestyle Account for reimbursement of fitness programs, equipment and more
• Employee Stock Purchase Program (ESPP)
• Flexible Spending Accounts (Commuter/Parking, Dependent Care & Healthcare)
• Student Debt Program (Company Contribution to Loans)
• Mental Health Wellness Program
• Subsidized onsite lunch program
• Onsite Gym Facilities
• Paid Parental Leave

And More!