Executive Assistant, Client Development (AA)

Arabella Advisors; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work options

Three weeks vacation + personal time +

Job summary

Arabella Advisors seeks an organized Executive Assistant to support the Senior Managing Director with comprehensive administrative and business development duties.

You will manage complex calendars, coordinate travel, prepare briefing materials, and act as a liaison with clients, board members, and stakeholders. The role requires discretion, superior communication, and the ability to handle multiple projects in a fast-paced environment.

Qualifications

• 4-5 years of professional experience preferred.
• Bachelor's degree preferred.
• Experience anticipating the needs of a senior leader and planning time and materials.
• Ability to work with high-profile individuals and discretion with stakeholders.
• Organizational skills and attention to detail.
• Ability to manage multiple projects simultaneously.
• Strong written and verbal communication skills; draft high-quality materials.

Responsibilities

• Provide administrative and business development support to executive(s).
• Liaise between executives and clients, board members and stakeholders.
• Manage calendars, meetings, and travel arrangements.
• Coordinate complex travel and out-of-town meetings for multiple affiliations.
• Process expense reports and reimbursements.
• Prepare briefing documents for meetings, events, and trips.
• Manage CRM data accuracy and coordinate meetings/events logistics.
• Research client priorities and oversee special projects as needed.

Skills

Executive support

Client service

Calendar management

Travel coordination

Discretion

Communication

Project coordination

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Salesforce CRM

Job description

Executive Assistant, Client Development (AA)

Posted on January 29, 2019

You are mission driven and action oriented. You love to get involved, and work as part of a team to accomplish something great. Any job is your job if it helps the team succeed, and you thrive on variety. Today, you're looking for a role where you can use those traits to make a real difference in the world by advancing the most important social issues facing humanity today.

We're looking for a resourceful, detail-oriented, organized, high-performing individual to serve as an executive assistant to Arabella's Senior Managing Director. This is an excellent opportunity for an organized, client-service oriented individual who is interested in building a career in the social sector through exceptional work with senior leaders at Arabella and in the sector.

• Provide comprehensive administrative and business development support to executive(s)
• Act as a liaison and manage communication between the executive(s) and clients, board members and other stakeholders; act as an extension to the executive(s) when needed
• Handle a high volume of requests for meetings, appointments, and scheduling
• Manage complex calendars while coordinating travel arrangements and arranging out-of-town meetings for several nonprofit board affiliations, affinity groups, and other committees
• Compile and process expense reports and reimbursements
• Provide detailed briefings, research, and background documents for meetings, events, and trips
• Manage logistics for internal and external meetings/events, and speaking engagements
• Manage and ensure accuracy of data in CRM database including contact and revenue information
• Research the priorities and philanthropic strategies of current and potential clients
• Oversee special projects and assignments as required

To be successful in this role you'll need:

• At least 4-5 years of professional experience preferred
• Bachelor's degree preferred
• Demonstrated experience anticipating the needs of a senior leader and planning time and materials appropriately
• Ability to work with high-profile individuals and demonstrated discretion with stakeholders
• Exceptional organizational skills and attention to detail
• Ability to manage and make progress on multiple projects simultaneously
• Excellent written and verbal communication and interpersonal skills and ability to draft high quality written materials and correspondence
• Proven ability to handle confidential information with discretion, be adaptable to various and competing demands, and demonstrate elevated level of client service and responsiveness
• Demonstrated proficiency in Microsoft Outlook, Word, PowerPoint, Excel and experience with Salesforce or similar CRM
• Flexibility, initiative, and entrepreneurial spirit
• Executive network experience preferred

Our Core Competencies:

• The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm's service standards
• The ability to manage large-scale and cross-firm projects, including delegating and managing all resources, identifying and implementing improved processes, monitoring consistency across project teams, and providing direction and support to teammates
• The ability to facilitate and negotiate among stakeholders with conflicting needs and to generate consensus among decision makers
• The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content
• The ability to work cooperatively and inclusively with others to achieve shared goals, including encouraging and facilitating effective compromise, drawing on the capabilities of all team members, and leading team-level knowledge sharing
• The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
• The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others

Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.

Working with Us

We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers website to learn more.

To encourage work/life balance we offer flexible work options. Our office is an open space with cubicles and standing desks and informal work areas. Our salaries are closer to the range of a nonprofit and our benefits are excellent. You'll start with three weeks of vacation, 80 hours of personal time, and 20 hours of paid time to volunteer at an organization of your choice. In addition to six federal holidays, you get to pick four more from a list of inclusive religious holidays and your birthday.

We have a competitive health package that includes medical, vision, dental, and prescription insurance. We also provide funds for professional development, a fitness benefit, and cover part of your personal cell phone plan.

While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses.