Executive Assistant & Chair’s Office Coordinator

The Johns Hopkins University; Baltimore (MD); On-site; USD 34,000 - 59,000; Full time

Job summary

The Johns Hopkins University in Baltimore is seeking an Executive Assistant to provide comprehensive administrative support to an executive leader(s). The role includes calendar management, meeting coordination, travel arrangements, and preparation of reports in a fast-paced academic setting.

As the primary contact for the Chair’s Office, you will be the face of the office, handling sensitive information with discretion and ensuring timely follow-up on action items while collaborating with

Qualifications

• Bachelor’s degree required.
• Five years of progressive administrative experience.
• Education may substitute for experience per policy.

Responsibilities

• Coordinate calendars, meetings, and events for executives.
• Prepare meeting summaries and confidential reports; draft minutes.
• Manage executive email, triage inquiries, and route communications.
• Oversee travel arrangements and reimbursements.
• Maintain confidential departmental files and reports.
• Support high-level staff and external partners.

Skills

Administrative support

Event coordination

Calendar management

Microsoft Office

Discretion & judgment

Oral & written communications

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

The Johns Hopkins University in Baltimore is seeking an Executive Assistant to provide comprehensive administrative support to an executive leader(s). The role includes calendar management, meeting coordination, travel arrangements, and preparation of reports in a fast-paced academic setting.

As the primary contact for the Chair’s Office, you will be the face of the office, handling sensitive information with discretion and ensuring timely follow-up on action items while collaborating with