Senior Executive Assistant - Global Travel & Coordination

iCapital - Institutional Capital Network, Inc.; New York (NY); Hybrid; USD 69,000 - 76,000; Full time

Benefits offered by this job

Equity

Annual bonus

Retirement plan

Healthcare

Dental

Vision

Telemedicine

Mental health counseling

Parental leave

Unlimited PTO

Job summary

iCapital - Institutional Capital Network, Inc. is seeking an Executive Assistant Contractor to provide high-level administrative support to managing directors in the New York area.

The role involves detailed calendar management, complex travel planning, expense processing, and preparing communications and reports. The successful candidate will have 7+ years of EA experience with senior leadership, an undergraduate degree, exceptional organization, and the ability to handle confidential

Qualifications

• 7+ years of experience as an executive assistant supporting senior management.
• Undergraduate degree required.
• Ability to manage up, anticipate needs, and maintain confidentiality.
• Experience scheduling global travel across time zones.

Responsibilities

• Manage calendars for several senior managers with detailed prioritization.
• Arrange complex travel plans.
• Process expense reports in a timely manner.
• Format memos, emails, presentations, and reports.
• Support the facilities and administration team and other EAs as needed.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Communication skills

Confidentiality

Detail oriented

Education

Undergraduate degree

Tools

MS Office Suite

Job description

iCapital - Institutional Capital Network, Inc. is seeking an Executive Assistant Contractor to provide high-level administrative support to managing directors in the New York area.

The role involves detailed calendar management, complex travel planning, expense processing, and preparing communications and reports. The successful candidate will have 7+ years of EA experience with senior leadership, an undergraduate degree, exceptional organization, and the ability to handle confidential