Executive Assistant

ICONIQ; New York (NY); On-site; USD 120,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) matching

Wellness stipend

Hybrid work stipend

Tuition reimbursement

Certifications support

Smart-casual dress code

Job summary

ICONIQ Capital is seeking an experienced Executive Assistant to support senior leaders within the Capital Markets team in New York. The role focuses on calendar management across time zones, international travel, meeting coordination, and data capture in Salesforce, while upholding discretion and high professionalism.

You will contribute to project work, support expense processes, and engage with colleagues across the firm, including the London office, in a fast-paced environment.

Qualifications

• 5+ years of executive support in fast-paced environments.
• Experience supporting senior leaders in VC/PE or finance.
• Excellent communication and relationship-building skills.
• Strong organizational and time-management abilities.
• High integrity and discretion with confidential information.
• Proficiency with Microsoft Office; Salesforce experience preferred.
• Familiarity with AI tools to boost productivity.

Responsibilities

• Manage multiple complex, high-volume calendars across several time zones.
• Coordinate domestic and international travel with attention to detail.
• Plan and coordinate internal and external meetings and events.
• Capture and maintain meeting notes, contacts, and engagement data in Salesforce and other systems.
• Process monthly expense reports and support time tracking and reporting requirements.
• Anticipate executives' needs to ensure smooth day-to-day priorities.
• Provide administrative support on team initiatives and special projects.
• Maintain professionalism, discretion, and responsiveness, including occasional after-hours support.

Skills

Executive support

Communication

Organizational skills

Discretion & integrity

Microsoft Office

Salesforce

AI tool familiarity

Tools

Salesforce

Microsoft Office

Job description

Join ICONIQ Capital's Capital Markets team, which plays a pivotal role in driving investor engagement, leading capital formation efforts, and advancing the firm's mission of backing transformative companies and ideas. Focused on our technology-oriented direct investment funds, the team partners closely with investors and the investment team to deepen relationships and support fundraising initiatives. We are seeking a proactive, highly organized, and professional Executive Assistant to support senior leaders within Capital Markets. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in delivering exceptional executive support while building strong relationships across the firm.

What You'll Do

• Manage multiple complex, high-volume calendars across several time zones with accuracy and foresight.
• Coordinate seamless domestic and international travel, ensuring every detail is handled proactively.
• Plan and coordinate internal and external meetings, team events, and meeting materials.
• Capture and maintain meeting notes, contacts, and engagement data in Salesforce and other systems.
• Process monthly expense reports and support time tracking and reporting requirements.
• Anticipate executives' needs to ensure the smooth flow of day-to-day priorities.
• Provide administrative support on team initiatives and special projects while partnering closely with colleagues across the Capital Markets team, including the London office.
• Maintain a high level of professionalism, discretion, and responsiveness, including occasional support outside standard business hours.

Ideal Candidate Background

• 5+ years of executive support or administrative experience, ideally within venture capital, private equity, private wealth management, management consulting, or investment banking.
• Experience supporting senior executives in a fast-paced, high-growth environment.
• Excellent communication skills with the confidence to build relationships across all levels of an organization and with external stakeholders.
• Strong organizational and time management skills with the ability to manage competing priorities.
• High level of integrity, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Office; Salesforce experience is preferred.
• Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.

What We Offer

• Comprehensive medical, dental, and vision insurance.
• Life and disability insurance, along with family and wellness benefits including mental health support, fertility benefits, and back-up childcare.
• Matching 401(k) program.
• Wellness and hybrid work stipends.
• Tuition reimbursement and support for professional certifications and continuing education.
• Smart-casual dress code.

Location:

Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.

Compensation Range:

ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $120,000- $130,000 together with the benefits listed above.