Executive Assistant: Calendar, Travel & Events (Health + 401k)

GetJobSmart; Indianapolis (IN); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Retirement plan (401(k) with matching)

Professional development

Job summary

Pioneer West Solutions, a technology consulting firm in Indianapolis, IN, is hiring an Executive Assistant for a full-time role. The position offers a salary range of $35,000 to $49,484 plus benefits, and requires managing the executive's calendar, preparing documents, and handling communications.

Responsibilities include coordinating travel, event planning, and maintaining executive files. Candidates should have at least 2 years' experience, strong Microsoft Office skills, and excellent verbal

Qualifications

• 2+ years of experience as an executive assistant or similar role
• Proficient in Microsoft Office Suite and strong communication skills
• Experience with project management and event planning is a plus

Responsibilities

• Manage the executive's calendar, schedule appointments, coordinate travel, and prepare meeting agendas
• Prepare and distribute correspondence, reports, and presentations
• Organize and maintain executive files; ensure easy retrieval of documents
• Coordinate with departments to gather information for decision-making
• Handle administrative tasks such as expense reports, invoices, and procurement

Skills

Calendar management

Communication

Time management

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

Pioneer West Solutions, a technology consulting firm in Indianapolis, IN, is hiring an Executive Assistant for a full-time role. The position offers a salary range of $35,000 to $49,484 plus benefits, and requires managing the executive's calendar, preparing documents, and handling communications.

Responsibilities include coordinating travel, event planning, and maintaining executive files. Candidates should have at least 2 years' experience, strong Microsoft Office skills, and excellent verbal