Executive Assistant

GetJobSmart; Indianapolis (IN); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Retirement plan (401(k) with matching)

Professional development

Job summary

Pioneer West Solutions, a technology consulting firm in Indianapolis, IN, is hiring an Executive Assistant for a full-time role. The position offers a salary range of $35,000 to $49,484 plus benefits, and requires managing the executive's calendar, preparing documents, and handling communications.

Responsibilities include coordinating travel, event planning, and maintaining executive files. Candidates should have at least 2 years' experience, strong Microsoft Office skills, and excellent verbal

Qualifications

• 2+ years of experience as an executive assistant or similar role
• Proficient in Microsoft Office Suite and strong communication skills
• Experience with project management and event planning is a plus

Responsibilities

• Manage the executive's calendar, schedule appointments, coordinate travel, and prepare meeting agendas
• Prepare and distribute correspondence, reports, and presentations
• Organize and maintain executive files; ensure easy retrieval of documents
• Coordinate with departments to gather information for decision-making
• Handle administrative tasks such as expense reports, invoices, and procurement

Skills

Calendar management

Communication

Time management

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

Pioneer West Solutions, a technology consulting firm, is hiring an Executive Assistant in Indianapolis, IN. This full-time position offers a salary range of $35,000 to $49,484, plus benefits such as health insurance, retirement plans, and professional development. The role is open until November 23, 2026.

The Executive Assistant will manage the executive's calendar, prepare documents, and handle communications. They will also coordinate travel arrangements and assist with event planning. The role requires strong organizational and multitasking skills.

The Executive Assistant will work in a dynamic office environment with a team of consultants. The workplace is located in Indianapolis, IN, and offers a collaborative and supportive atmosphere.

The annual salary range for this position is set between $35,000 and $49,484, providing a competitive compensation package.

• Employees can expect comprehensive health insurance coverage, which includes medical, dental, and vision benefits, ensuring their well-being and that of their families.
• Additionally, the company offers robust retirement plans, such as a 401(k) with a matching contribution, to help employees save for their future.
• Furthermore, opportunities for professional development are abundant, with access to training programs, workshops, and certifications that align with the employee's career goals.

Candidates must have at least 2 years of experience as an executive assistant or similar role. They should be proficient in Microsoft Office Suite and have strong communication skills. Experience with project management and event planning is a plus.

Responsibilities

• Manage the executive's calendar, including scheduling appointments, coordinating travel arrangements, and preparing meeting agendas.
• Prepare and distribute correspondence, reports, and presentations to ensure timely and accurate communication.
• Assist with the organization and maintenance of executive files, ensuring all documents are easily accessible and up-to-date.
• Coordinate with various departments to gather information and data required for executive decision-making.
• Handle administrative tasks such as expense reports, invoices, and procurement requests, ensuring adherence to company policies and procedures.

Qualifications

• Bachelor's degree in Business Administration, Administrative Assistant, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills, with the ability to interact professionally with executives, clients, and staff.

The application deadline is set for November 23, 2026.