Senior Executive Assistant to Office Directors

Axle; Bethesda (MD); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

PTO & Holidays

401K match up to 5%

Educational benefits

Employee referral bonus

Flexible Spending Accounts: Healthcare

Parking reimbursement account

Dependent care assistant program

Transportation reimbursement

Job summary

Axle seeks an Executive Assistant to join the National Institutes of Health, National Library of Medicine, in Bethesda, MD. The role provides administrative support to executives, including calendar management, front-office operations, and travel coordination.

You will coordinate meetings, prepare materials, manage travel in Concur (CGE), and assist with reports and documentation to sustain efficient OA operations.

Qualifications

• Bachelor’s degree required or equivalent professional experience.
• Strong written and verbal communication skills.
• Proficient with Microsoft Excel and Word.
• Experience with NIH databases and travel systems.

Responsibilities

• Manage the calendar for NLM executives with accuracy and coordination.
• Provide general office support for the OA to ensure smooth operations.
• Support internal and external customers with administrative tasks.
• Arrange travel using NIH systems, including Concur (CGE).
• Coordinate meeting planning, agendas, minutes, and materials.
• Assist with audits and timekeeping reports for NLM staff.
• Maintain documentation, budgets, and travel records.

Skills

Microsoft Excel

Microsoft Word

NIH databases

Travel planning

Communication skills

Education

Bachelor’s Degree

Tools

Concur (CGE)

Job description

Axle seeks an Executive Assistant to join the National Institutes of Health, National Library of Medicine, in Bethesda, MD. The role provides administrative support to executives, including calendar management, front-office operations, and travel coordination.

You will coordinate meetings, prepare materials, manage travel in Concur (CGE), and assist with reports and documentation to sustain efficient OA operations.