Executive Scheduling & Operations Specialist

Axle Labs; Bethesda (MD); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental & Vision Coverage for

Paid Time Off and Paid Holidays

401K match up to 5%

Educational Benefits for Career Growth

Employee Referral Bonus

Flexible Spending Accounts (FSA)

Parking Reimbursement Account

DependentCare Assistant Program (DCAP)

TransportationReimbursement Account (T

Job summary

Axle is a bioscience and information technology company seeking an Operations Coordinator to support NIH leadership in Bethesda, MD. The role focuses on comprehensive administrative and operational tasks, calendar management, and cross-functional liaison.

Responsibilities include coordinating meetings, preparing materials, handling communications, and driving process improvements to enhance efficiency. The position involves travel coordination and safeguarding confidential information.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• Five years of experience supporting senior executives or leadership.
• Experience coordinating executive calendars with multiple stakeholders.
• Experience preparing executive correspondence, meeting summaries, and briefing materials.

Responsibilities

• Manage complex executive calendars and scheduling based on priorities.
• Coordinate internal and external meetings involving senior leadership and stakeholders.
• Prepare agendas, briefing materials, attendee lists, and summaries.
• Attend meetings to record minutes and track action items.
• Coordinate travel logistics and on-site coordination as needed.
• Develop and maintain SOPs, templates, and guidance documents.

Skills

Executive calendar management

Executive communications

Meeting planning

Meeting minutes

Organizational planning

Project coordination

Process improvement

Relationship management

Travel coordination

Records management

Analytical skills

Education

Bachelor's degree in Business Administration, Public Administration, Communications, Healthcare Administration, or related field

Four years of executive administrative support experience (or substitution for degree)

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Adobe Acrobat

Job description

Axle is a bioscience and information technology company seeking an Operations Coordinator to support NIH leadership in Bethesda, MD. The role focuses on comprehensive administrative and operational tasks, calendar management, and cross-functional liaison.

Responsibilities include coordinating meetings, preparing materials, handling communications, and driving process improvements to enhance efficiency. The position involves travel coordination and safeguarding confidential information.