Administrative Assistant, Lab Operations & Travel

Axle Labs; Baltimore (MD); On-site; USD 80,000 - 85,000; Full time

Job summary

Axle Labs is seeking an Administrative Assistant to support NIH/NIA/LBN operations in Baltimore, handling a wide range of clerical tasks and travel arrangements for staff and guests.

You will manage correspondence, files and supplies, assist with personnel packages and purchase requests, and help organize seminars and conferences. The role requires attention to detail and proficiency with Word and Excel in a healthcare research environment.

Qualifications

• High school diploma or GED required.
• Two years of office experience; healthcare setting preferred.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Provide a wide range of administrative support to satisfy lab objectives.
• Coordinate travel (domestic, foreign, sponsored, local) for staff.
• Manage correspondence, mail, files, equipment and supplies.
• Prepare and submit purchase requests.
• Assist with personnel packages for Fellows and NIA IRP.
• Support seminars and conferences for invited speakers.
• Answer phones and greet visitors; set priorities for duties.
• Maintain records and manage lab records.

Skills

Office equipment operation

Two years office experience

Time management

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Axle Labs is seeking an Administrative Assistant to support NIH/NIA/LBN operations in Baltimore, handling a wide range of clerical tasks and travel arrangements for staff and guests.

You will manage correspondence, files and supplies, assist with personnel packages and purchase requests, and help organize seminars and conferences. The role requires attention to detail and proficiency with Word and Excel in a healthcare research environment.