Executive Assistant: Calendar Maestro & Office Dynamo

Poll Sound; Millcreek (UT); On-site; USD 52,000 - 75,000; Full time

Job summary

Poll Sound seeks an organized Executive Assistant to provide exceptional support to the leadership team. You will manage calendars, handle communications, and prepare documents, while maintaining filing systems and coordinating travel and events.

This role requires strong English communication and a proactive, confidential approach to handling sensitive information. You will work on-site in Millcreek, UT, collaborating with cross-functional teams to streamline office operations and boost

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and prioritization skills.
• Excellent English communication, verbal and written.
• Proficiency with Microsoft Office and data entry.
• Experience with QuickBooks or similar accounting software preferred.

Responsibilities

• Manage complex calendars and schedule meetings.
• Answer emails and calls with professionalism.
• Prepare and proofread documents using Word, Excel, and PowerPoint.
• Maintain filing systems and data entry accuracy.
• Arrange travel and coordinate meetings or events.
• Support client communications and follow-ups.
• Improve office workflows with productivity tools.
• Perform clerical tasks: scanning, copying, faxing.
• Greet visitors and manage front desk duties.
• Collaborate to improve office procedures.

Skills

Organization

Communication

Multitasking

Phone etiquette

Tools

Microsoft Office

QuickBooks

Job description

Poll Sound seeks an organized Executive Assistant to provide exceptional support to the leadership team. You will manage calendars, handle communications, and prepare documents, while maintaining filing systems and coordinating travel and events.

This role requires strong English communication and a proactive, confidential approach to handling sensitive information. You will work on-site in Millcreek, UT, collaborating with cross-functional teams to streamline office operations and boost