Executive Administrative Assistant (NYC - Hudson Yards)

Bellwether Staffing Solutions, LLC; New York (NY); On-site; USD 105,000 - 120,000; Full time

Benefits offered by this job

Full benefits package

Overtime pay

Bonus opportunities

Job summary

A leading staffing agency is seeking an Executive Administrative Assistant in NYC (Hudson Yards). In this role, you will support a Financial Services Executive with various administrative tasks, including calendar management, correspondence, and travel logistics. Candidates should have over 5 years of experience, excellent organizational skills, and familiarity with Microsoft Office. The position offers a salary between $105K and $120K, plus overtime, bonuses, and full benefits. Local candidates only in the NYC area are encouraged to apply.

Qualifications

• 5+ years of experience as an Executive Assistant.
• Financial industry knowledge highly desirable.
• Able to quickly produce/edit Excel spreadsheets and PowerPoint presentations.

Responsibilities

• Compose and finalize correspondence including e-mails and documents.
• Manage complex calendars and anticipate scheduling conflicts.
• Handle travel logistics for domestic and international trips.
• Manage highly sensitive and confidential information.
• Coordinate meetings and Executive events.

Skills

Advanced computer skills

Excellent writing and editing

Verbal communication skills

Organizational skills

Research skills

Education

College degree

Tools

Microsoft Office Suite

Job description

Executive Administrative Assistant (NYC - Hudson Yards)

Location: NYC (Hudson Yards) - 105K - 120K base + OT + bonus + full benefits package.

We are currently recruiting for an Executive Assistant in NYC (Hudson Yards) – in-office 5 days a week. In this role you will support a Financial Services Executive and the team with a variety of administrative tasks. 105K – 120K Base + OT + Bonus + Benefits Package

Responsibilities:

• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
• Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise
• Prepare for meetings supporting the needs of executives involved.
• Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports
• Manage highly sensitive, confidential information with complete discretion
• Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Requirements:

• 5+ years of experience as an Executive Assistant; college degree
• Financial industry knowledge highly desirable
• Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
• Excellent writing, editing, and verbal communication skills
• Research savvy with extensive experience using online resources
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective

Local candidates only. Must be in NYC area. No sponsorship. Must be a US citizen or green card holder (permanent resident). Local candidates only in NYC area. 105K-120 base + OT + bonus + full benefits package. To apply email resume to [e-mail]