Executive Assistant & Bookkeeping: Projects & Relations

B&E Home Care; Jacksonville (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

B&E Home Care is seeking an Executive & Administrative Assistant to support executive leadership with bookkeeping, project coordination, and client and employee relations. This role combines hands-on administrative work with strategic initiatives to help our organization grow.

You will maintain financial records in QuickBooks Online, manage calendars, prepare reports and presentations, and collaborate across business units to ensure smooth daily operations.

Qualifications

• Strong bookkeeping experience with QuickBooks Online and financial record-keeping.
• Experience providing administrative support or executive assistance.
• Excellent communication and customer service skills.
• High attention to detail and strong organizational skills.
• Proficiency with MS Office 365 apps (Excel, Outlook, Word).
• Ability to handle multiple priorities and work independently.
• Professional, dependable, and discreet in handling confidential information.

Responsibilities

• Maintain accurate financial records using QuickBooks Online.
• Record and categorize transactions, expenses, and payments.
• Perform bank and credit card reconciliations.
• Assist with invoicing, accounts payable, and accounts receivable.
• Prepare basic financial reports and maintain organized bookkeeping records.
• Coordinate with external accountants as needed.
• Assist executive leadership with implementing business goals and projects.
• Conduct research on vendors, opportunities, software, and operational improvements.
• Create project trackers, organize deadlines, and follow up on actions.
• Coordinate meetings, calendars, and executive correspondence.

Skills

Communication skills

Organizational skills

Multitasking

Confidentiality

Independent working

Research skills

Customer service

Tools

QuickBooks Online

Microsoft 365

Excel

Outlook

Word

Asana / PM tools

Job description

B&E Home Care is seeking an Executive & Administrative Assistant to support executive leadership with bookkeeping, project coordination, and client and employee relations. This role combines hands-on administrative work with strategic initiatives to help our organization grow.

You will maintain financial records in QuickBooks Online, manage calendars, prepare reports and presentations, and collaborate across business units to ensure smooth daily operations.