Executive Assistant & Board Liaison – Opera Office Manager

The-Cincinnati-Symphony-Orchestra; Cincinnati (OH); Hybrid; USD 35,000 - 60,000; Part time

Job summary

Cincinnati Opera is seeking an Executive Assistant, Board Liaison & Office Manager to provide high-level administrative support to the executive team and Board of Trustees. The role oversees daily operations, the Bravo Shop, and cross-functional projects across the organization.

The position requires strong organizational, communication, and project-management skills, with discretion in handling confidential information.

Qualifications

• 3–5 years of progressively responsible administrative or executive support experience.
• Exceptional organizational and project management abilities.
• Excellent written and verbal communication; discretion and judgment.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide high-level administrative support to the General Director & CEO, CFAO, and other members of executive leadership.
• Coordinate cross-functional administrative projects from inception to completion.
• Coordinate calendars, meetings, travel arrangements, and correspondence.
• Draft, prepare, proofread, and distribute documents and presentations.
• Maintain confidentiality and handle sensitive information.
• Support staff meetings, organizational communications, and special projects.
• Assist with expense documentation, invoices, and credit card reconciliation.
• Serve as primary administrative liaison to Cincinnati Opera’s Board of Trustees.
• Attend designated Board meetings, take notes and prepare minutes.
• Coordinate Board and committee meeting logistics.
• Maintain Board records and governance documentation.
• Support onboarding of Board members.
• Oversee Bravo Shop merchandise operations.
• Coordinate and provide direction to interns and seasonal staff.
• Ensure continuity of operations and improve administrative processes.

Skills

Executive support

Organizational skills

Communication skills

Project management

Discretion

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cincinnati Opera is seeking an Executive Assistant, Board Liaison & Office Manager to provide high-level administrative support to the executive team and Board of Trustees. The role oversees daily operations, the Bravo Shop, and cross-functional projects across the organization.

The position requires strong organizational, communication, and project-management skills, with discretion in handling confidential information.