Executive Assistant & Board Liaison — Confidential Support

Clark Regional Wastewater District; Vancouver (WA); On-site; USD 74,000 - 97,000; Full time

Job summary

The Executive Assistant at Clark Regional Wastewater District provides confidential, high-level administrative support to the General Manager, coordinating with the Board, partners, and public officials. The role requires discretion, professional judgment, and complex calendar, travel, and documentation management in support of district initiatives.

The EA may serve as Board Clerk temporarily, overseeing meeting materials, records, and communications while maintaining a professional image and

Qualifications

• Knowledge of federal, state, and local regulations and Records Act guidelines.
• Office management principles and procedures.
• Meeting and event planning practices and procedures.
• Methods of record keeping: paper and electronic documents.
• Data collection, analysis, and report compilation.
• Customer service principles and practices.

Responsibilities

• Provide confidential, complex administrative support to the General Manager.
• Maintain calendar, travel, and meeting arrangements.
• Serve as liaison among the General Manager, Board, and partners.
• Prepare and publish documents, agendas, and materials per policies.
• Oversee Board meeting materials and records management.

Skills

Records management

Office management

Meeting planning

Document management

Data research

Customer service

Discretion & confidentiality

Education

Associate degree or higher in admin/related

Tools

Microsoft Office Suite

Visio

Adobe Acrobat

Job description

The Executive Assistant at Clark Regional Wastewater District provides confidential, high-level administrative support to the General Manager, coordinating with the Board, partners, and public officials. The role requires discretion, professional judgment, and complex calendar, travel, and documentation management in support of district initiatives.

The EA may serve as Board Clerk temporarily, overseeing meeting materials, records, and communications while maintaining a professional image and