*** EXECUTIVE ASSISTANT ***

The Washington Association of Sewer and Water Districts; Vancouver, Northern (WA, KY); Hybrid; USD 74,000 - 97,000; Full time

Benefits offered by this job

PERS retirement

Employer paid family medical, dental,和

Paid vacation, sick leave, andolidays

Long-term disability insurance

Job summary

Clark Regional Wastewater District in Vancouver, WA seeks an Executive Assistant to provide complex, confidential administrative support to the General Manager, supporting the District’s mission and values and acting as a key liaison with the Board, partner agencies, public officials, and the public.

Ideal candidates bring seven years of experience, an associate degree or specialized training, Washington Notary within 12 months, and proficiency with Word, Excel, Outlook, PowerPoint, Visio, and

Qualifications

• Seven (7) years of increasingly responsible administrative support experience.
• Two (2) years supporting executive or upper management.
• Associate degree or specialized training in administration, business, office management, records management, or related field.
• Washington State Notary Public is required within 12 months of hire.
• PACE (ASAP) or CAP (IAAP) certification preferred.

Responsibilities

• Provide confidential, complex administrative support to the General Manager.
• Serve as a liaison with the Board, management, partner agencies, and public officials.
• Support Board and committee processes, including agenda materials and minutes as needed.
• Prepare, edit, and manage correspondence, reports, presentations, and documents.
• Coordinate calendars, meetings, travel, and events.
• Research, assemble, analyze, and summarize data and information.
• Maintain and manage written and electronic records in accordance with state guidelines.

Skills

Organized

Proactive problem-solver

Multi-tasking

Strong communication

Attention to detail

Records management

Discretion/confidentiality

Education

Associate degree

Specialized training

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Visio

Adobe Acrobat

Job description

EXECUTIVE ASSISTANT

Clark Regional Wastewater District seeks a highly skilled Executive Assistant to provide complex, confidential, and professional administrative support to the General Manager in support of the District’s mission, vision, and values.

This position serves as a key liaison between the General Manager, Board, business partners, committees, affiliated organizations, public officials, and the general public, requiring discretion, sound judgment, strong communication skills, and a high level of professionalism.

Designated as the successor to the Board Clerk.

Ideal Candidate:

• Organized, proactive problem-solver who thrives in a fast?paced environment
• Can manage multiple competing priorities with minimal supervision
• Effective communicator, speaking and writing clearly, accurately and persuasively
• Proficient use of computers, including Microsoft Word, Excel, Outlook, PowerPoint, Visio, and Adobe Acrobat
• Skilled in proofreading, editing, and business writing with exceptional attention to detail
• Knowledge of records management and Public Records Act requirements (RCW 42.56)
• Maintains confidentiality and exercises discretion

Responsibilities include:

• Provide confidential, complex administrative support to the General Manager
• Serve as a liaison with the Board, management, partner agencies, and public officials
• Support Board and committee processes, including agenda materials and minutes (as needed)
• Prepare, edit, and manage correspondence, reports, presentations, and documents
• Coordinate calendars, meetings, travel, and events
• Research, assemble, analyze, and summarize data and information
• Maintain and manage written and electronic records in accordance with state guidelines

Minimum Qualifications:

• Seven (7) years of increasingly responsible administrative support experience, including at least two (2) years supporting executive or upper management
• Associate degree or specialized training in administration, business, office management, records management, or related field
• Washington State Notary Public (required within 12 months of hire)
• PACE (ASAP) or CAP (IAAP) certification preferred

Compensation:

Monthly salary range: $6,618 to $8,652

Starting monthly salary (DOQ): $6,618 to $7,567

Comprehensive benefits package includes:

• PERS retirement
• Employer paid family medical, dental, and vision
• Paid vacation, sick leave, and holidays
• Long?term disability insurance

Clark Regional Wastewater District (District) is a professional and growing utility in Vancouver, WA and is accredited by the American Public Works Association.

The District is an equal opportunity employer. Positions remain open until filled.