Strategic Executive Assistant to Leadership Team

Clean-Water-Services; Oregon (WI); On-site; USD 52,000 - 78,000; Full time

Job summary

Clean Water Services seeks two Executive Assistants to provide high-level administrative support to the Leadership Team and to coordinate executive operations. You will manage calendars and travel, coordinate meetings, and handle confidential information with discretion.

This role also involves preparing board materials and supporting cross-functional initiatives. Strong project coordination, research, and process-improvement skills are essential to help the organization achieve its objectives

Qualifications

• 6 months leading or supervising administrative staff.
• 3 years of executive-level or senior management administrative support experience.
• Specialized training in office administration, office management, business communications, records management, or related fields.

Responsibilities

• Coordinate flow of information for Leadership Team with internal and external stakeholders.
• Manage Leadership Team calendars, travel arrangements, and scheduling priorities.
• Maintain confidentiality of sensitive information and records.
• Provide advanced administrative support by coordinating meeting logistics and supporting committees.
• Prepare agendas, packets, minutes, and related board communications.
• Draft, edit, and coordinate executive correspondence and presentations.
• Lead special projects, events, and administrative initiatives.
• Conduct research to support operational initiatives and develop recommendations.
• Maintain official records and compliant filing systems.
• Oversee courier services and office logistics.
• Improve procedures, workflows, and office systems for efficiency.
• Supervise administrative staff, including training and performance reviews.
• Foster a positive workplace culture focused on inclusion.

Skills

Calendar management

Meeting logistics

Executive coordination

Board materials

Confidentiality

Team supervision

Research & analysis

Office software

Tools

Microsoft Office

Asana

Adobe

DocuSign

Oracle

Job description

Clean Water Services seeks two Executive Assistants to provide high-level administrative support to the Leadership Team and to coordinate executive operations. You will manage calendars and travel, coordinate meetings, and handle confidential information with discretion.

This role also involves preparing board materials and supporting cross-functional initiatives. Strong project coordination, research, and process-improvement skills are essential to help the organization achieve its objectives