Executive Assistant

Clark Regional Wastewater Dist; Vancouver (WA); On-site; USD 74,000 - 97,000; Full time

Benefits offered by this job

PERS retirement

Employer-paid family medical, dental,?

Job summary

Clark Regional Wastewater District seeks an Executive Assistant to provide confidential, complex administrative support to the General Manager, serving as a liaison with the Board, management, partner agencies, and public officials.

The role requires discretion, strong communication, and professionalism, with duties including calendar coordination, travel, minutes, and records management; the District emphasizes accuracy and confidentiality in all tasks.

Qualifications

• Seven years of increasingly responsible administrative support, incl. two years with executive/upper management
• Associate degree or specialized training in administration or records management
• Washington Notary Public within 12 months of hire
• PACE or CAP certification preferred

Responsibilities

• Provide confidential, complex administrative support to the General Manager
• Serve as liaison with Board, management, partner agencies, and public officials
• Support Board and committee processes, including agenda materials and minutes
• Prepare, edit, and manage correspondence, reports, presentations, and documents
• Coordinate calendars, meetings, travel, and events
• Research, assemble, analyze, and summarize data
• Maintain and manage written and electronic records per state guidelines

Skills

Executive support

Communication skills

Calendar management

Travel coordination

Records management

Discretion

MS Office proficiency

Education

Associate degree in administration or related field

Washington State Notary Public

PACE (ASAP) or CAP (IAAP) certification

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Visio

Adobe Acrobat

Job description

Clark Regional Wastewater District seeks a highly skilled Executive Assistant to provide complex, confidential, and professional administrative support to the General Manager in support of the District’s mission, vision, and values.

This position serves as a key liaison between the General Manager, Board, business partners, committees, affiliated organizations, public officials, and the general public, requiring discretion, sound judgment, strong communication skills, and a high level of professionalism. Designated as the successor to the Board Clerk.

Ideal Candidate:

• Organized, proactive problem-solver who thrives in a fast-paced environment
• Can manage multiple competing priorities with minimal supervision
• Effective communicator, speaking and writing clearly, accurately and persuasively
• Proficient in using computers, including Microsoft Word, Excel, Outlook, PowerPoint, Visio, and Adobe Acrobat
• Skilled in proofreading, editing, and business writing with exceptional attention to detail
• Knowledge of records management and Public Records Act requirements (RCW 42.56)
• Maintains confidentiality and exercises discretion

Responsibilities include:

• Provide confidential, complex administrative support to the General Manager
• Serve as a liaison with the Board, management, partner agencies, and public officials
• Support Board and committee processes, including agenda materials and minutes (as needed)
• Prepare, edit, and manage correspondence, reports, presentations, and documents
• Coordinate calendars, meetings, travel, and events
• Research, assemble, analyze, and summarize data and information
• Maintain and manage written and electronic records in accordance with state guidelines

Minimum Qualifications:

• Seven (7) years of increasingly responsible administrative support experience, including at least two (2) years supporting executive or upper management
• Associate degree or specialized training in administration, business, office management, records management, or related field
• Washington State Notary Public (required within 12 months of hire)
• PACE (ASAP) or CAP (IAAP) certification preferred

Compensation & Benefits:

• Monthly salary range: $6,618 to $8,652
• Starting monthly salary (DOQ): $6,618 to $7,567

Comprehensive benefits package includes:

• PERS retirement
• Employer-paid family medical, dental, and vision
• Paid vacation, sick leave, and holidays
• Long-term disability insurance

For more information, visit: https://www.crwwd.com/jobs.html.

Clark Regional Wastewater District (District) is a professional and growing utility in Vancouver, WA and is accredited by the American Public Works Association.

The District is an equal opportunity employer. Positions remain open until filled.