Executive Assistant & Board Liaison

Socket.dev; Greenfield (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

Socket.dev in Greenfield, MA is seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Director and leadership team. This onsite role requires discretion, professionalism, and strong organizational skills to manage calendars, correspondence, and board-related activities.

You will coordinate meetings, prepare materials, tracker grants and signatures, arrange travel, and support special projects.

Qualifications

• 4 years of senior administrative, office, and/or project management experience.
• Notary public required or ability to obtain within 6 months of employment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and exercise good judgment.

Responsibilities

• Manage the Executive Director’s calendar and support other E-Team as needed.
• Draft, edit, and prepare correspondence, presentations, reports, and materials.
• Ensure documents move through approval processes and track signatures.
• Screen and prioritize phone calls, emails, and inquiries.
• Support internal meetings including setting agendas, taking notes, and following up on actions.
• Provide project management support for E-Team initiatives and deadlines.
• Assist with audit prep, office moves, donor tracking, inventory, and HR-related materials.
• Research and prepare materials for leadership.
• Coordinate travel itineraries and accommodations for the Executive Director and E-Team.
• Maintain strict confidentiality.

Skills

Calendar management

Communication

Discretion

Project management

Board coordination

Microsoft Office

Data management

Relationship building

Problem solving

Attention to detail

Tools

Microsoft Office

Databases

Job description

Socket.dev in Greenfield, MA is seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Director and leadership team. This onsite role requires discretion, professionalism, and strong organizational skills to manage calendars, correspondence, and board-related activities.

You will coordinate meetings, prepare materials, tracker grants and signatures, arrange travel, and support special projects.