Executive Assistant & Board Liaison

Community Action Pioneer Valley, Inc.; Town of Greenfield (NY); On-site; USD 52,000 - 75,000; Full time

Job summary

Community Action Pioneer Valley, Inc. is seeking an Executive Assistant to provide high‑level administrative and operational support to the Executive Director and senior leadership, and to coordinate Board meetings and related activities onsite at 393 Main Street, Greenfield.

The role requires discretion, professionalism, and exceptional organizational and communication skills, including calendar management, drafting materials, travel planning, and cross‑functional project support.

Qualifications

• The role requires 4+ years of senior administrative or project management experience.
• Notary public is required or must be obtainable within 6 months.
• Ability to manage calendars, prepare reports, and coordinate meetings.
• Strong discretion and confidentiality.
• Excellent written and verbal communication.
• Knowledge of nonprofit administration is helpful.

Responsibilities

• Manage the Executive Director’s calendar and scheduling.
• Prepare correspondence, reports, and materials for the Executive Director and team.
• Coordinate Board meetings and governance logistics.
• Ensure timely grant approvals and sign-offs.
• Support audits, vendor relations, and HR-related tasks.
• Maintain confidentiality and professional discretion.

Skills

Calendar management

Executive support

Written communication

Discretion

Project coordination

Interpersonal skills

Education

Notary public

Tools

Microsoft Office

Databases

Job description

Community Action Pioneer Valley, Inc. is seeking an Executive Assistant to provide high‑level administrative and operational support to the Executive Director and senior leadership, and to coordinate Board meetings and related activities onsite at 393 Main Street, Greenfield.

The role requires discretion, professionalism, and exceptional organizational and communication skills, including calendar management, drafting materials, travel planning, and cross‑functional project support.