Executive Assistant & Board Relations Lead

Community Action Pioneer Valley, Inc.; Greenfield (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Community Action Pioneer Valley, Inc. is seeking an Executive Assistant to deliver high‑level administrative and operational support to the Executive Director and senior leadership.

The role coordinates Board of Directors meetings, drafts communications, and manages calendars and travel arrangements, acting as a key liaison with partners, donors, staff, and community members. The successful candidate will demonstrate professionalism, discretion, outstanding organizational skills, and a

Qualifications

• 4+ years of senior-level administrative, office, and/or project management experience in a human services or business environment.
• Notary public required or ability to obtain within 6 months of employment.
• We encourage applicants with transferable skills and relevant experience across nonprofit administration.

Responsibilities

• Manage the Executive Director’s calendar and provide scheduling support for the team.
• Draft and prepare correspondence, reports, and materials for the Executive Director and team.
• Coordinate Board meetings, take minutes, and ensure materials are ready and distributed.
• Support compliance and regulatory requirements and perform related tasks as needed.
• Coordinate travel arrangements and assist with office operations and events.

Skills

Organizational skills

Attention to detail

Initiative

Discretion/confidentiality

Interpersonal communication

Project management

Microsoft Suite

Data management

Education

Notary public

Tools

Microsoft Office

Databases

Job description

Community Action Pioneer Valley, Inc. is seeking an Executive Assistant to deliver high‑level administrative and operational support to the Executive Director and senior leadership.

The role coordinates Board of Directors meetings, drafts communications, and manages calendars and travel arrangements, acting as a key liaison with partners, donors, staff, and community members. The successful candidate will demonstrate professionalism, discretion, outstanding organizational skills, and a