Executive Assistant

LifePath; Greenfield (MA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Generous PTO

Medical/dental/vision insurance

Flex spending

EAP

401k

6% bilingual pay differential

Job summary

LifePath in Greenfield, MA is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and leadership team. The role involves coordinating with board members, donors, and community partners, ensuring smooth day-to-day operations, and handling confidential information with discretion.

The position is full-time (35 hours/week) in our Greenfield office, offering generous PTO, comprehensive benefits, and opportunities to lead projects within a

Qualifications

• Minimum of 3–5 years of executive administrative support experience.
• Experience working in a nonprofit organization; supporting senior leadership and/or a Board of Directors preferred.
• Proficiency with Microsoft Office and online meeting platforms (Zoom) and CRM systems.

Responsibilities

• Provide high-level administrative and operational support to the Executive Director and leadership team.
• Serve as a primary contact for board members, donors, community partners, staff and volunteers; ensure daily operations run smoothly.
• Prepare policies and procedures, and financial/logistical proposals for review.
• Conduct research for agency initiatives/projects; act as project lead where assigned.
• Serve as back-up telephone receptionist and operate the switchboard as needed.

Skills

Organizational skills

Time management

Communication skills

Discretion & professionalism

Empathy & active listening

Education

Associates or Bachelor's degree in Business Administration, Communications, Nonprofit Management, or related field

Tools

Microsoft Office Suite

Zoom

CRM systems

Job description

GREENFIELD Executive Assistant

This is a full-time (35 hr/wk) role based out of our Greenfield office, serving the Franklin County, and North Quabbin area. We are dedicated to the well-being of older adults, individuals with disabilities, and caregivers. The pillars of our work include inclusion, well-being, and strengthening our communities by supporting all individuals.

• generous PTO, medical/dental/vision insurance, Flex spending, EAP, 401k, and more!
• 6% pay differential for applicable bilingual skills upon satisfactory completion of fluency assessment.

The compensation for this role is $55,000-65,000 annually.

GENERAL DESCRIPTION:

The Executive Assistant provides high-level administrative and operational support to the Executive Director and leadership team. This role serves as a key point of contact for board members, donors, community partners, staff, and volunteers while ensuring the efficient day-to-day operation of the organization. The Executive Assistant must demonstrate professionalism, discretion, strong organizational skills, and a commitment to the mission of the organization.

QUALIFICATIONS:

• Education and Experience Minimum of 3 - 5 years of executive administrative support experience.
• Associates or Bachelor's degree in Business Administration, Communications, Nonprofit Management, or related field preferred.
• Experience Working In a Nonprofit Organization Preferred. Experience supporting senior leadership and/or a Board of Directors preferred.
• Knowledge, Skills, And Abilities Independent Proficiency In Microsoft Office Suite, Zoom, and database/CRM systems, with a particular focus on online meeting platforms.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Demonstrates high levels of self-awareness, accountability, and remains composed under pressure while meeting tight deadlines.
• Navigates cross-functional team dynamics with high empathy and active listening.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
• Excellent interpersonal skills and customer service orientation.
• Prepare policies and procedures, financial and logistical proposals for review.
• Conduct research for agency initiatives/projects.
• Act as project lead where assigned.
• Serve as a back-up telephone receptionist whenever needed operating switchboard for the agency.
• Other related duties as assigned by immediate supervisor Commitment to the organization's mission and values.

For more details and full job description please see website.