Executive Secretary to Divisional Commander

The Salvation Army of Memphis & the Mid-South; Oklahoma City (OK); On-site; USD 25,000 - 39,000; Full time

Job summary

The Salvation Army in Oklahoma City seeks an Executive Secretary to support the Divisional Commander at Divisional Headquarters. This role manages confidential administrative tasks, coordinates meetings, and drafts correspondence with limited supervision.

Key duties include preparing reports and budgets, handling travel arrangements, maintaining filing systems, and ensuring smooth office operations for the Division. Strong writing, organization, and discretion are essential.

Qualifications

• High school diploma or GED with secretarial courses; six years of relevant experience.
• Experience handling confidential material and executive communications.
• Strong organizational and time-management skills.

Responsibilities

• Relieves the Divisional Commander of administrative detail and coordinates meetings.
• Monitors and prioritizes email, drafts responses, and transcribes dictated notes.
• Prepares a wide range of confidential documents and reports; records and distributes minutes.
• Serves as liaison to other departments and ensures timely, accurate information.
• Performs special projects and maintains divisional records and filing systems.
• Coordinates travel and event logistics for conferences and seminars.

Skills

Executive support

Confidentiality

Communication

Time management

Education

High school diploma or GED with secretarial courses

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Publisher

Job description

The Salvation Army in Oklahoma City seeks an Executive Secretary to support the Divisional Commander at Divisional Headquarters. This role manages confidential administrative tasks, coordinates meetings, and drafts correspondence with limited supervision.

Key duties include preparing reports and budgets, handling travel arrangements, maintaining filing systems, and ensuring smooth office operations for the Division. Strong writing, organization, and discretion are essential.