Executive Assistant

The Land Trust for Santa Barbara County; Santa Barbara (CA); On-site; USD 46,000 - 55,000; Full time

Benefits offered by this job

Medical premium covered for employee

Dental and vision coverage 50%

403(b) retirement plan with up to 4%

Employee Retention Program

Paid time off including vacation, sick

Job summary

The Land Trust for Santa Barbara County in Santa Barbara, CA, is seeking an organized, warm Executive Assistant to support the Executive Director and Board of Trustees in our onsite office. You will manage calendars, prepare materials, and keep board operations moving smoothly.

This full-time, non-exempt role offers a competitive hourly range and a benefits package, with opportunities to contribute to conservation work in Santa Barbara County through daily collaboration with staff, donors, and

Qualifications

• 3+ years of experience providing administrative or executive support to a senior leader.
• Advanced calendar management skills and good judgment when balancing competing requests.
• Strong writing and proofreading skills.
• Exceptional attention to detail and follow through (you confirm instead of assuming).
• A warm, professional presence with Trustees, donors, staff, and community partners.
• Discretion with confidential information.

Responsibilities

• Manage the Executive Director’s calendar, correspondence, and incoming requests, protecting focus time and routing items to the right people.
• Prepare briefing materials and track commitments and follow ups through to completion.
• Coordinate travel, donor visits, and external meetings, including itineraries and expense documentation.
• Schedule board and committee meetings, assemble and distribute packets, and prepare draft minutes.
• Maintain board rosters, governance records, and conflict of interest forms, and coordinate Trustee onboarding.
• Welcome Trustees, donors, and visitors to our Santa Barbara office and provide backup front desk coverage.

Skills

Executive support

Calendar management

Written communication

Attention to detail

Discretion

Office software

Tools

Microsoft Office

Outlook

Teams

Job description

Executive Assistant

The Land Trust for Santa Barbara County

Santa Barbara, CA (On-site) | Full Time, Non-exempt | $33.65 to $40.00 per hour

About The Land Trust

For over 40 years, the Land Trust for Santa Barbara County has worked to protect the spectacular landscapes, essential habitats, working farms and ranches, and open spaces that make this county so special. With nearly 59,000 acres conserved and a growing network of preserves and community programs, we’re expanding our work to better serve everyone who calls Santa Barbara County home.

The Role

We’re looking for an organized, warm, and discreet Executive Assistant to support our Executive Director and Board of Trustees. You’ll manage the Executive Director’s calendar and correspondence, prepare her for each day and week, and keep commitments moving forward. You’ll also be the backbone of our board operations, from scheduling and meeting packets to minutes and meeting day logistics.

This role is perfect for someone who finds real satisfaction in making someone else’s day run smoothly, and who is just as comfortable stacking chairs after a committee meeting as drafting a polished note to a Trustee.

What You’ll Do

• Manage the Executive Director’s calendar, correspondence, and incoming requests, protecting focus time and routing items to the right people


• Prepare briefing materials and track commitments and follow ups through to completion


• Coordinate travel, donor visits, and external meetings, including itineraries and expense documentation


• Schedule board and committee meetings, assemble and distribute packets, and prepare draft minutes


• Maintain board rosters, governance records, and conflict of interest forms, and coordinate Trustee onboarding


• Welcome Trustees, donors, and visitors to our Santa Barbara office and provide backup front desk coverage


• Support senior leadership with scheduling and special projects as capacity allows

What You Bring

• At least 3 years of experience providing administrative or executive support to a senior leader


• Advanced calendar management skills and good judgment when balancing competing requests


• Strong writing and proofreading skills


• Exceptional attention to detail and follow through (you confirm instead of assuming)


• A warm, professional presence with Trustees, donors, staff, and community partners


• Proficiency with Microsoft Office, including Outlook and Teams, and the ability to quickly learn new systems


• Discretion with confidential information

Bonus Points

• Experience supporting a board of directors or committees, including taking minutes


• Nonprofit, conservation, or mission driven experience


• Spanish language fluency

Schedule And Physical Requirements

This is an onsite position in our Santa Barbara office, generally [Monday through Friday, 8:30 a.m. to 5:00 p.m.], with occasional evenings for board meetings and events. The role involves sitting at a desk, typing, bending, and lifting or moving up to 25 pounds for meeting setup and supplies, with or without reasonable accommodation.

Compensation And Benefits

The hourly range for this position is $33.65 to $40.00 (approximately $70,000 to $83,200 annually), based on experience and qualifications.

• Land Trust pays 100% of employee only premiums for our Gold PPO medical plan


• 50% of employee premiums for dental and vision coverage


• 403(b) retirement plan with an employer match of up to 4%


• Employee Retention Plan that rewards and invests in long term team members


• Paid time off includes vacation, sick leave, and holidays

Equal Opportunity Statement

The Land Trust for Santa Barbara County is an equal opportunity employer and is committed to building a team that reflects the communities we serve. All employment decisions are made without regard to race, color, ancestry, national origin, religion or creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity, gender expression, sexual orientation, marital status, age (40 and over), physical or mental disability, medical condition, genetic information, reproductive health decision making, military and veteran status, or any other characteristic protected by federal, state, or local law.

We are happy to provide reasonable accommodations to applicants with disabilities throughout the hiring process. To request an accommodation, please contact [e-mail].