Executive Assistant, Corporate Governance & Board Operations

Shoptalk

New York (NY)

Hybrid

USD 55,000 - 66,000

Full time

14 days+

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Benefits offered by this job

Medical

Dental

Vision

401K

Unlimited PTO

Parental leave

Commuter benefits

Job summary

The People Inc. is seeking an Executive Assistant to support Corporate Governance & Board Operations in a hybrid NYC role. You will coordinate board meetings, prepare confidential materials, and manage the board portal, ensuring timely updates and governance documentation.

The role requires handling confidential information with discretion, supporting the Deputy General Counsel and legal leadership, and collaborating with executive leadership and external stakeholders in a fast-paced environment.

Qualifications

5+ years of executive administrative or paralegal experience supporting C-suite.
Experience supporting a Chief Legal Officer, General Counsel, Corporate Secretary, or Board of Directors is strongly preferred.
Experience coordinating Board of Directors meetings and preparing Board materials is preferred.
Ability to handle highly confidential information with discretion and professional judgment.

Responsibilities

Manage logistics for Board and Committee meetings, including scheduling and virtual arrangements.
Prepare and distribute confidential Board materials, agendas, and presentations on time.
Maintain the Board portal and governance documentation with secure updates.
Coordinate collection of reports from leadership for Board books and track action items.

Skills

Executive support

Board logistics

Calendar management

Confidentiality

C-suite communication

Microsoft Office

Google Workspace

Travel coordination

Education

Bachelor's degree

Tools

Zoom

Job description

Job Title

Executive Assistant, Corporate Governance & Board Operations

Job Description

About The Position:

The Executive Assistant, Corporate Governance & Board Operations provides high-level administrative and governance support to the Deputy General Counsel and legal leadership team, focusing on board management and corporate governance. As the central liaison for the Board of Directors, this role ensures seamless communication and meticulous preparation of materials for executive meetings. The ideal candidate is a proactive, highly organized professional who handles competing demands with exceptional judgment, strict confidentiality, and high integrity.

Hybrid 3x a week- NYC

In-office Expectations: This position is hybrid in-office, with the ability to work remotely for up to 2 days per week.

About The Team:

The People Inc. legal team operates as a trusted strategic partner across the enterprise,safeguarding the company’s assets, reputation, and compliance standards. We are a collaborative, detail-oriented, and high-performing team that values integrity, proactive problem-solving, and continuous improvement. This role interacts closely with executive leadership, the Board of Directors, and external stakeholders, representing the legal department with professionalism and poise.

About The Position’s Contributions:

75% Board of Directors & Corporate Governance Support:

Manage logistics for Board and Committee meetings, including scheduling,facilities, and virtual arrangements.
Prepare and distribute confidential Board materials, agendas, andpresentations per established timelines.
Maintain the Board portal to ensure secure and timely document updates.
Coordinate the collection of reports and presentations from executiveleadership for Board books.
Track Board action items, resolutions, and follow-up requests to ensure timelycompletion.
Maintain official corporate records, including minutes, resolutions, andgovernance documentation.
Assist with governance initiatives, such as calendars, director onboarding, andshareholder meetings.
Oversee the execution and retention of resolutions, written consents, andexecutive certifications.

10% Operational Excellence:

Identify opportunities to improve administrative and operational processesthat increase efficiency within the Legal department.
Build collaborative relationships across Legal, Human Resources, Finance,Executive Leadership, and other business functions.
Anticipate business needs and proactively recommend solutions that enhanceexecutive effectiveness and department operations.

10% Executive Admin Support to Deputy General Counsel, Head of Corporate Legal Affairs & Litigation:

Provide comprehensive executive support to the Deputy General Counsel(calendar, travel, expenses, and communications)
Facilitate legaloperations (meeting coordination, document management, contractadministration, budgeting, and vendor support).

5% Executive and Legal Team Support Back-Up:

Serve as back-up coverage during the Executive Legal Assistant's absence toprovide comprehensive executive support to the SVP and General Counsel as needed including: calendar, travel, expenses, and communications, meeting coordination, document management, contractadministration, budgeting, and vendor support.

The Role’s Minimum Qualifications and Job Requirements:

Education:

Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred; orequivalent combination of education and professional experience.

Experience:

5+ years of executive administrative or paralegal experience supporting C-suiteexecutives, preferably within a Legal department.
Experience supporting a Chief Legal Officer, General Counsel, Corporate Secretary,or Board of Directors strongly preferred.
Experience handling highly confidential legal, employment, corporate governance, orexecutive information.
Experience coordinating Board of Directors meetings and preparing Board materialspreferred.
Experience working in a publicly traded company or highly regulated environment is aplus.

Specific Knowledge, Skills, Certifications and Abilities:

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint),Zoom, and Google Workspace ( Gmail, Google Drive, Google Sheets, Google Docs, Google Slides.
Demonstrated ability to handle highly confidential, proprietary, and sensitiveinformation with absolute discretion. Demonstrated ability to exercise sound judgment, professionalism, and discretion.
Exceptional written, verbal, and interpersonal communication skills, with the ability tointerface confidently with C-suite executives and board members.
High level of organizational skill with a proven ability to prioritize heavy workloads,manage multiple deadlines, and maintain meticulous attention to detail and accuracy.
Strong problem-solving skills with the ability to anticipate executive needs.
Ability to build strong relationships across all levels of the organization,includingexecutive leadership and Board members.
Ability to work independently while maintaining flexibility in a dynamic, fast-pacedenvironment.

% Travel Required (Approximate):

0% – 5% (Occasional travel may be required for off-site board meetings).

It is the policy of People Inc. to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Company will provide reasonable accommodations for qualified individuals with disabilities. Accommodation requests can be made by emailing hr@people.inc.

The Company participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees

Pay Range

Hourly: New York: $40.00 - $48.00

The pay range above represents the anticipated low and high end of the pay range for this position and may change in the future. Actual pay may vary and may be above or below the range based on various factors including but not limited to work location, experience, and performance. The range listed is just one component of People Inc's total compensation package for employees. Other compensation may include annual bonuses, and short- and long-term incentives.